What is the "system documentation for expending effort"?
We are looking for information as to what a Faculty or staff member should be using to justify the percentages of effort that appear on the annual certification of effort form. For example how does the Faculty member know he expended the 60% effort he committed to project A and 30% he committed to project B. Do other institutions require faculty members to have a methodology to substantiate the effort level expended such as calendar entries, lab note books, teaching schedules etc.
-----Original Message-----
From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of David Ngo
Sent: Tuesday, January 26, 2010 8:15 PM
To: xxxxxx@hrinet.org
Subject: Re: [RESADM-L] Time and Effort Documentation
At UW, Effort certification in the ECRT system is a two-step process: 1)
the faculty or staff member certifies the statement, and 2) it must then
be reviewed and processed by an Effort Coordinator. Until the Effort
Coordinator has reviewed the certification and submitted it to RSP, the
certification is not complete.
The information to substantiate the effort percentages is housed in the
system in terms of project information, commitments/proposing effort,
distribution of effort, expending effort, charging salary, payroll
information, cost share information along with the actual certification.
The certification is the actual effort, up to the sum of the paid and
unpaid commitments. Changes in commitments and documentation of that is
done at the central office.
Hope this helps...
Best Rgds,
David Ngo | UW Effort Team | RSP
DAVID NGO
EFFORT ADMINISTRATOR / ECRT MANAGER
UNIVERSITY OF WISCONSIN-MADISON
OFFICE OF RESEARCH & SPONSORED PROGRAMS
21 N. PARK ST.; SUITE #6158
MADISON, WI 53715-1218
(608) 263-6913 TELEPHONE
(608) 262-5111 FAX
xxxxxx@RSP.WISC.EDU
>>> "Dunbrook-Babbie, Kim" <xxxxxx@MAIL.AMC.EDU> 1/22/2010 1:35 PM
>>>
What does your institution require employees to maintain (if any) for
supporting documentation to substantiate the effort percentages charged
to sponsored projects on their time and effort certification.
Thank you
Kimberly Babbie
AMC
Corporate Compliance and Audit
518-262-5496
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