This job posting is submitted on behalf of San Diego State University
Research Foundation Human Resources Department:
Job Number: 090168
Job Title: Program Coordinator
Project/Department: SDSU - Biology Dept
Benefits Eligibility: Regular with benefits
FTE Percent: 100%
Advertised Salary: Commensurate with exper
Job Responsibilities: This position coordinates and organizes
acquisition and administration of research grants; Budgetary management
of all grant, contract and other funded accounts. Analyze spending data
and integrate changes as needed to meet programmatic goals. Duties
include updating daily transactions; reconciling ledgers, preparing
complex projections, act as advisor to PI regarding administration. This
position is responsible for administrative management of a fast paced
research laboratory including supervision of administrative part time,
student, and volunteer employees, materials acquisition, new and used
equipment purchases, computer-related materials, and management of
service contracts for the research lab. Interface with vendors on a
regular basis for discounts, quotes, acting as key contact for all
related purchasing problems and following through to resolution,
approval of invoices, tracking returns and inventory. Coordinate and
submit internal and external forms for Material Transfer Agreements,
Animal Subjects, and Controlled Substance purchasing. Personnel duties
include managing logistics of international personnel recruitment and
classification, tracking vacation and sick benefits, distribution and
collection of time reports, approving and updating personnel records and
obtaining appropriate visa information for foreign visitors. Position
independently interacts with SDSU Foundation and University staff,
high-level individuals in academia and the private sector. Using in
depth knowledge of project management, individual must negotiate,
analyze, interpret and execute complex high level conferences, meeting
and exceeding the needs of world renowned scientists and speakers.
Reporting to the PI, incumbent is also responsible for design, operation
and management of regional and local meetings. In collaboration with
SDSU development office, plan and supervise events and programs to
provide recognition, cultivation, and stewardship of potential donors
and sponsors for the Heart Center. Seek opportunities to link the Heart
Center with other entities including universities, government and
industry.
Minimum Qualifications: Equivalent to a bachelor's degree in accounting,
administration, biological sciences, management, or communications plus
six years of progressively responsible experience in technical or
administrative assignments. Experience in a research setting and in
grants administration and/or accounts management. The ability to report
to work on time; follow directions from a supervisor; interact
effectively with co-workers; understand and follow posted work rules and
procedures; accept constructive criticism. Advanced ability to work
effectively in a diverse environment. Demonstrated judgment and skill in
negotiation techniques to work effectively with students, university
officials, vendors and outside high level executives. Extensive and in
depth knowledge to coordinate and organize, with proven ability to
perform tasks with stringent attention to detail and accuracy, and to
prioritize tasks in a demanding environment with multiple interruptions
and frequently changing deadlines.
Demonstrated expertise in successfully coordinating and executing the
logistics of programs, special events, meetings, and receptions.
Demonstrated in depth ability to provide management and guidance to
staff, student assistants and/or volunteers to accomplish established
goals and objectives while adhering to established procedures and
guidelines. Proven expertise in using a computerized system with various
office software to include database, desktop publishing, spreadsheets,
internet, and word processing systems. Outstanding oral and written
communication skills.
Standard Requirements: This description incorporates the most typical
duties performed. It is recognized that other related duties not
specifically mentioned may also be performed. The ability to report to
work on time; follow directions from a supervisor; interact effectively
with co-workers; understand and follow posted work rules and procedures;
accept constructive criticism; for managers and supervisory personnel to
lead and manage others; and to maintain a positive work atmosphere by
acting and communicating in a manner so that you get along with
customers, clients, co-workers and management.
Preferred Education/Certifications: Experience in a research laboratory
setting, laboratory management experience, an understanding of research
lab personnel, equipment and supplies, and a knowledge of NIH grant
protocols. Experience with financial account management, budgets, and
projections.
Working Conditions: Basic office environment.
Job Close Date: 09-11-2009
Additional Information for Applicants: Applicants with disabilities
requiring special application and/or interview arrangements may call
(619) 594-4139
Bulletin Text Application Procedures: Please submit an SDSU Research
Foundation Employment Application specifying the Job Announcement
number. If you cannot submit an application via the internet,
applications may be picked up from and returned to SDSU Research
Foundation, Human Resources, 5250 Campanile Dr., Gateway Building, 4th
Floor, San Diego, CA 92182-1945 or faxed to (619) 594-3763.
San Diego State University Research Foundation is an Equal
Employment/Affirmative Action Employer. Applications from qualified
minority, female, veteran, and disabled candidates are encouraged. SDSU
Research Foundation, committed to a diverse workforce and affirmative
action, is an Equal Opportunity/Title IX employer. SDSU Research
Foundation maintains and promotes a policy of non-discrimination and
non-harassment on the basis of race, color, gender, age, religion,
ancestry, national origin, marital status, sexual orientation, medical
condition, physical/mental disability, or genetic characteristics. SDSU
Research Foundation ensures that any individual with a disability will
have equal access to any employment opportunity available to a similarly
situated individual who is not disabled. SDSU Research Foundation has
established an Affirmative Action Plan to review and monitor all
personnel actions. Inquiries regarding SDSU Research Foundation's equal
opportunity and affirmative action policies may be directed to the
Director of Human Resources, 5250 Campanile Dr., San Diego, CA
92182-1945.

Jennie Amison
Associate Director
Sponsored Research Development
San Diego State University Research Foundation

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