The University of Tennessee, Knoxville, purges unfunded proposals after
18 months after the submission deadline.  They are shredded.

Debbie Hampstead, CRA
The University of Tennessee
Assistant Director
Office of Research
1534 White Ave
Knoxville, TN  37996-1529

phone 865-974-2482
fax 865-974-2805

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@hrinet.org] On
Behalf Of Manuel Corday
Sent: Wednesday, July 29, 2009 5:19 PM
To: xxxxxx@hrinet.org
Subject: [RESADM-L] Proposal Retention

Good Afternoon to All!

We are in the process of updating our record retention policy for
unfunded proposals. I wanted to determine how long other schools retain
unfunded proposals?

In this process do you use the submission date as the start of the
holding period or some other criteria to start the clock?

Would also like to know if most schools destroy the documents after this

period has concluded, or perhaps return them back to the PI/Dept with an

internal note of some sort explaining the return or next action
required?

Thank you!

--
Manuel Corday
Assistant Director
Office of Sponsored Research
Suite 1100 Harris Building
3300 Whitehaven Street, NW
Washington, DC 20007

(202) 687-1372
(202) 687-3825 (Fax)
xxxxxx@georgetown.edu

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 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.hrinet.org (click on "Listserv Lists")
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