If our study participant are paid by check (which is ordinarily required for amounts of $50.00 or more), a W-9 is required, and their tax obligations for receiving these funds are explained in the Consent Form.
We also pay via Gift cards, which do not require a W-9; however, we do inform study participants of the requirement to report these earnings to the IRS if they receive, collectively, $600 or more from participation in research in a calendar year.
Pamela K. Mott, M.A.
Director, Research Services
Department Physical Medicine and Rehabilitation
University of Alabama at Birmingham
1717 6th Ave South, SRC 529
Birmingham, AL 35233
Phone: (205) 934-3334
Fax: (205) 975-4691
email: xxxxxx@uab.edu
-----Original Message-----
From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of Jamie Kauwell
Sent: Tuesday, June 30, 2009 2:08 PM
To: xxxxxx@hrinet.org
Subject: [RESADM-L] Patient Reimbursement for Participation in Research
Hi Everyone,
My institution requires patients to provide a W-9 if they will be reimbursed for participation in a research study. Can you tell me what process you may have in place regarding patient reimbursement?
Do you require W-9 forms? If so, do you have an information sheet you give to patients that you could share? Or do you include specific language in the consent form to let them know they will be required to fill out a W-9?
What other forms of payment might you use (i.e. gift cards)?
Thank you in advance,
Jamie
Jamie Kauwell MHA CCRC
Administrative Research Coordinator
Geisinger Center for Clinical Studies
Henry Hood Center for Health Research
100 N. Academy Ave
Danville, PA 17822-4400
Phone# 570-214-9405
Fax# 570-271-6944
xxxxxx@geisinger.edu
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