For the cover letter component of the application itself, you can do this:
NIH Division of Receipt and Referral (DRR)
Center for Scientific Review (CSR)
Dear Colleagues:
However, this is just for the cover letter that requests a certain
institute and/or study section. This should come from the PI, not from an
administrator.
For a letter of support from an administrator that you include as an
attachment to the application," I would not recommend "to whom it may
concern," or addressing it to the program officer or to the review panel.
Instead, I'd recommend addressing it from the letter writer (president,
provost, dean, etc.) to the PI, as in "Dear Professor Plum, I support your
project, your research is consistent with the mission of our
College/University, I look forward to learning of further developments,
etc." Think of a letter of support as a piece of evidence documenting that
the PI has administrative support, not as a sales pitch to a P.O. or a
review panel.
Laura Letbetter
Director, Proposal Development and Programmatic Research
Office of Grants and Contracts
Kennesaw State University
1000 Chastain Road, Mailstop 0111
Kennesaw, GA 30144
770-499-3365 phone
770-499-3620 fax
xxxxxx@kennesaw.edu
http://www.kennesaw.edu/ogc
-----Original Message-----
From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf
Of Charlie Hathaway
Sent: Thursday, June 18, 2009 10:27 AM
To: xxxxxx@hrinet.org
Subject: Re: [RESADM-L] AREA Grant Letter of Support Question
Sometimes we will just address to CSR. And I think "To Whom..." is fine.
I agree that program officer may not be appropriate.
Charlie
> I'm submitting an R-15 NIH AREA grant for the June deadline. The
> professor wants a letter of support from the College, which I can
> provide from the President, but I'm wondering to whom I should address
> it. Should I use "to whom it may concern"? The prof has been in
> regular contact with a program officer, so she suggests I address it to
> him, but am I correct to assume he might have nothing to do with the
> review process?
>
> I've generally told professors to use "to whom it may concern" on their
> own cover letter, but have not previously provided an institutional
> letter.
>
> Thanks for any suggestions! The good news is we expect to submit on
> Monday for the Thursday deadline. This particular prof definitely has
> her act together.
>
> Landy
>
> -------------------------------------
> Landy C. Johnson, MPA, Ph.D.
> Director of Grant Development
> Assumption College
> 500 Salisbury St.
> Worcester, MA 01609-1296
> 508-767-7666
> xxxxxx@assumption.edu
> www.assumption.edu/research
>
> ******************************************
>
>
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