May depend on the type of supplies you are referring to.  If you are
referring to supplies related to patient care then it does make sense in
a way - it gives them more control over the shipment/use of such items
tied to patient enrollment.  We almost always do it this way.  We will
even have it all shipped to us and then ship it to clinical centers as
patients enroll and the need for the supplies arises.  We have found
this helps minimize the possibility of project-specific supplies
accidentally being mixed with "general" supplies.  This also ensures
that all clinical centers get exactly the same supplies.

I do agree that given the pressure we are all under with these ARRA
applications, it is a little late to be asking you to change your
budgets.

Lesley S. Zajac
Director, Research Administration
Jaeb Center for Health Research
15310 Amberly Drive, Ste 350
Tampa, FL 33647
Tel: 813.975.8690
Fax: 813.975.8761
email: xxxxxx@jaeb.org

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@hrinet.org] On
Behalf Of Schmitt, Andrea L
Sent: Monday, April 13, 2009 12:26 PM
To: xxxxxx@hrinet.org
Subject: [RESADM-L] Collaborator purchasing supplies for subcontractor
to avoid F&A

Good morning everyone.  I'm Looking for opinions on this, please help.
I was asked to remove the supplies from our subaward proposal budget
submitted to a university. Their sponsored projects office said they
will put our supplies in their budget and have it shipped to us, thus
using their lower F&A rate.
This doesn't make sense to me, if we are using the supplies, we should
purchase them.
I know they are trying to avoid the extra F&A since the challenge grants
limit total costs to $500,000.  Is this an acceptable practice?   Do you
think their sponsored projects office really suggested this?  I wonder
if any of them are on this listserv.  Does anyone else suggest this
practice to their PI's?

I have to admit I'm also a bit peeved, I just finished submitting
everything, I have 17 other ARRA grants to work on and I don't' have
time to change their budget, Ugh.
Thanks
Andrea

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Andrea Schmitt
Grants Manager
Sun Health Research Institute
10515 West Santa Fe Dr.
Sun City, AZ  85351
623-876-5628
623-876-5461 (fax)
xxxxxx@bannerhealth.com

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