Thanks, Peter. This is exactly what we were about to create, so thanks
for helping everyone.
Betty

-------- Original Message --------
Subject: Re: [RESADM-L] Proposal Deadline Timelines
From: Dolce, Peter J <xxxxxx@MMC.EDU>
To: xxxxxx@hrinet.org
Date: 3/20/2009 3:44 PM
>
> This is what we did for the NIH Challenge grants, and there’s other
> stuff on our web site—but as one contributor to this listserv used to
> remind us, When all is said and done, the best way to get a grant is
> to write a proposal.
>
> * *
>
> *HOW TO SUBMIT *
>
> * AN **NIH CHALLENGE GRANT APPLICATION (RC1)*
> <http://grants.nih.gov/grants/funding/challenge_award/>* *
>
> * *
>
> *A. **Get the tools you need. *
>
> 1. Staff support in your department, as necessary
>
> 2. Access to a computer in your department
>
> 3. Access to Adobe Acrobat Professional 9.0 or other program that
> converts files to PDF format.
>
> 4. The guidelines at RFA-OD-09-003
> <http://grants.nih.gov/grants/guide/rfa-files/RFA-OD-09-003.html>
>
> 5. An account on the NIH eRA Commons. If you don’t have one, call the
> Grants Management Office at 6703.
>
> * *
>
> *B. **Prepare for submission *
>
> *6. **Immediately notify the Grants Management Office (GMO) at 6703
> that you plan to apply to the Challenge Grant program. *
>
> 7. GMO will explain the submission process, download the Adobe
> application form to your submission folder on the Carpenter drive, and
> give you access to the folder.
>
> 8. If your project involves an investigator at another school, send
> your collaborator a Letter of Intent to Collaborate
> <http://www.mmc.edu/research/admin/forms/forms.html> and follow the
> guidelines at How to Submit an Application with a Collaborator
> <http://www.mmc.edu/research/admin/grantsmgt/collab_grants_app.html#meharry>.
>
>
> 9. Assemble Biographical Sketches for all key personnel. 2 pages each,
> ≤10 publications each
>
> * *
>
> *C. **Compute and justify the budget and send it to GMO by April 13 *
>
> 9. Prepare a budget on the form "Grants.gov budget form in Excel"
> <http://www.mmc.edu/research/admin/forms/forms.html>. Two years only,
> up to $500,000/year in /direct + F & A costs/. This means the direct
> cost budget should be about $341,000/year. */All applications must
> include Meharry’s full F & A costs/.*
>
> 10. Write a budget justification
>
> 11. Send the budget and justification to GMO by Monday, April 13.
>
> *D. **Write the application in Word or another word processing program *
>
> 12. Project Summary/Abstract
>
> 13. Specific Aims, 1 page
>
> 14. Research Design and Methods, 12 pages
>
> 15. Biographical Sketches, /2 pages each, //≤10 publications each/
>
> 15. Regulatory and other sections as appropriate
>
> /16. //No Background and Significance /
>
> /17. //No Preliminary Studies /
>
> / /
>
> *E. **Convert the application to PDF *
>
> 18. Create separate PDF files for the Project Summary/Abstract, the
> Specific Aims, the Research Design and Methods
>
> 19. Create a separate PDF file for each Biographical Sketch
>
> *F. **Load the PDF files into the application form on the Carpenter
> drive by April 20 *
>
> PJD
>
> ****************************************************************
>
> Peter J. Dolce, Ph.D.
>
> Associate Vice President for Research
>
> Grants Management and Compliance
>
> 1005 D. B. Todd Boulevard
>
> Meharry Medical College
>
> Nashville, TN 37208
>
> Phone 615 327 6237
>
> Fax 615 327 6716
>
> *From:* Research Administration List [mailto:xxxxxx@hrinet.org] *On
> Behalf Of *Sharon Smith
> *Sent:* Friday, March 20, 2009 2:21 PM
> *To:* xxxxxx@hrinet.org
> *Subject:* Re: [RESADM-L] Proposal Deadline Timelines
>
> *This is from Humboldt State University: *
>
> * *
>
> *THE LIFE CYCLE OF A SUCCESSFUL GRANT-FUNDED PROJECT *
>
> * *
>
> *Step 1: * Develop your idea and gather background information related
> to your project. Demonstrating your knowledge of the success or
> failure of previous programs usually is vital to obtaining grant
> funding. Be sure not to prepare an "innovative" program that reviewers
> will recognize as an established model. Many resources are available
> to aid your search for background knowledge. For example, if your
> project is focused on education, the National Center for Educational
> Statistics is a good source of information about educational trends.
> You might also want to use the ERIC Digests Database to locate
> published data on the problem addressed by your project.
>
> Also, contact others who will be involved: colleagues in your
> department and college, collaborating agencies and institutions,
> personal contacts.
>
> *Step 2: *Conduct your search for sponsors. Look for and identify
> funders who may be a good match for funding a component of your work,
> as well as funders who will support the total project.
>
> *Step 3:* Acquire guidelines, applications & forms from potential
> sponsors.
>
> *Step 4:* Make an appointment with HSU Sponsored Programs (X4189) if
> you need any assistance with interpretation of guidelines, application
> forms, budget development, and advice on requirements.
>
> *Step 5:* Write your proposal. Ask colleagues to critically review
> your drafts.
>
> *Step 6:* Obtain any special approvals needed. If the project involves
> human participants, laboratory animals, hazardous materials, or
> bio-safety agents, obtain appropriate campus approvals. (Prior
> approval for seeking donations and gifts is obtained from the Office
> for University Advancement.)
>
> *Step 7:* Complete HSU's Institutional Routing and Authorization Form
> prior to submitting your proposal to the funder you have selected.
>
> *Step 8:* Negotiation of the grant/contract award. Sponsors frequently
> offer less funding for a project than contained within proposals. The
> HSU Sponsored Programs Foundation negotiates the final grant award
> with the funding agency. In no case is a grant account established
> until the Foundation accepts the terms and conditions of the offered
> grant award.
>
> *Step 9:* Obtain a grant account number. The Foundation establishes
> grant accounts upon receipt of written notification of grant or
> contract awards from sponsoring agencies.
>
> *Step 10:* Oversee the programmatic aspects of the sponsored project.
> Set up a calendar for deliverables or milestone completion dates in
> your project work plan.
>
> *Step 11:* Maintain contact with your grant program officer. Keep them
> apprised of your progress. Communicate with them in advance if the
> project requires changes or budget amendments. Notify her/him if your
> project receives recognition or positive publicity and always
>
> *Step 12:* File any interim and final reports required by the terms
> and conditions of the award. One copy of any required final program
> report should be submitted to the HSU Sponsored Programs Foundation,
> Siemens Hall 210.
>
> * *
>
> * *
>
> *Sharon D. Smith *
>
> *Research Development Specialist *
>
> *MTSU Office of Research Services *
>
> *(615) 898-5894 (Office) *
>
> *(615) 898-5028 (Fax) *
>
> * *
>
> *From:* Research Administration List [mailto:xxxxxx@hrinet.org] *On
> Behalf Of *Ann Laura Walker
> *Sent:* Friday, March 20, 2009 1:39 PM
> *To:* xxxxxx@hrinet.org
> *Subject:* [RESADM-L] Proposal Deadline Timelines
>
> Good Afternoon,
>
> Someone called my office asking if we had a document that outlined a
> schedule to a grant submission deadline. I did some searching and
> found one on our site and I’m thinking we should add more substance to
> it specifically towards proposal development.
>
> I was wondering if you can have some examples to view. Do you have a
> document that outlines the birth of a proposal from idea to
> submission? If you can send me some, I would greatly appreciate it.
>
> Happy Spring J
>
> Laura
>
> Ann Laura Walker
> Information Specialist
> Office of the Chief Research Officer
> The George Washington University
> 2121 I Street, NW, Suite 601
> Washington DC 20052
> Telephone: (202) 994-9136
> Fax: (202) 994-9137
> www.gwu.edu/~research <http://www.gwu.edu/%7Eresearch>
>
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--
Betty Farbman
Associate Director
New York University
Office of Sponsored Programs
http://www.nyu.edu/osp/
665 Broadway, Suite 801
New York, NY  10012-2331
P: 212-998-2121
F: 212-995-4029

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 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.hrinet.org (click on "Listserv Lists")
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