Terri, Robert, et al;

It is nice that Coeus is around.  MIT has done a wonderful job in creating
it and growing it.  I will say though that there are two issues with Coeus,
but only from the perspective of a small college.

First, as you mentioned, it's "so much 'deeper'".  Do you really need all
that depth?  Your situation could be the proverbial "using a sledge hammer
for a finish nail application."  It's admittedly been awhile since I've seen
Coeus in action, but you may have to use a lot of the product to get
relatively simple things accomplished.  You have to ask if the number of
steps you'll take to get to the submission and management of the award is
worth the value of the award.

Second, with all that depth comes maintenance costs.  Coeus is a very
powerful product.  Like any integrated computer system you will need to
think about the underlying accounting system and integrating with that.
Also, the Rolodex needs to be maintained, the IRB needs to be created and
managed, the routing of the awards and approval process will need to be
designed and managed, there will be updates to Coeus and to Oracle which
will have to be handled, etc.  These secondary costs could be large.

All I'm trying to say is that you cannot really just look at the entry
costs.  You need to look at the longer term costs as well.  For a mid- to
large-sized college or university, Coeus is almost a no brainer.  Not so
much for a small college.

Options other than the two you mentioned below may be IT Works, InfoEd,
GAMS/ERA Software Systems.

Greg Schmidt

GKS Consulting, LLC
703-346-5696

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-----Original Message-----
From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of
T. Fayle
Sent: Tuesday, February 24, 2009 9:34 PM
To: xxxxxx@hrinet.org
Subject: Re: [RESADM-L] S2S for a small institution

Bob,

My institution (me) has been reviewing S2S for the last few months.  This
Friday we will be doing a demo for Coeus.  I've seen Cayuse and Xythos (more
doc management than res admin).  Cayuse is $12,500/year with a 3% increase
per year.  Xythos doesn't want to deal with you unless you have 600-800
users, and that would be $47,000 plus support.

Coeus, on the other hand, was written by research administrators for
research administrators and is the cheapest one of the bunch, $7500 first
year with 5% increase per year and three year contract.  Besides the fact
that its so much 'deeper' than Cayuse or Xythos or any of the others.  After
Friday I can tell you it feels.  It seems this is about as cheap as it gets.

Our institutions has about 11,000 students, 400 faculty and we submit about
150 projects per year.  Our total awards amount to $8.4M, with about $2M of
that  being  for research.  So, I consider us as one of those 'small
institutions'.

Terri Fayle
Assistant Director
Sponsored Programs
University of Central Missouri

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of
Robert Bienkowski
Sent: Tuesday, February 24, 2009 8:14 PM
To: xxxxxx@hrinet.org
Subject: [RESADM-L] S2S for a small institution

Can anyone suggest a vendor who could provide S2S service for a small
institution with modest plans for grants submissions?
Thanks

Bob Bienkowski
--
Robert S Bienkowski, PhD
xxxxxx@att.net

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