Re: Time & Effort Question Margarita M Cardona 23 Feb 2009 10:40 EST
Adjunct teaching can be classified as incidental work, if under an institutional policy to that effect. Margarita M. Cardona, MS, CRA Director of Sponsored Research University of Baltimore Office of the Provost 1420 N. Charles St. Baltimore, MD 21201 (ph) 410-837-6191 (fx) 410-837-5249 -----Original Message----- From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of Jari R. Peters Sent: Monday, February 23, 2009 10:36 AM To: xxxxxx@hrinet.org Subject: Re: [RESADM-L] Time & Effort Question I agree that activities that are categorized as incidental work for which supplemental compensation is paid (based on A-21), do not have to be included in effort calculations. But, the question is whether the teaching can be classified as incidental work. I don't think it can here. Jari Peters, JD Office of Research Compliance Weill Medical College of Cornell University 407 E. 61st, First Floor New York, NY 10065 Tel: 646-962-8285 ----- Original Message ----- From: Sandy Brenner-Hill <xxxxxx@AIM.COM> Date: Monday, February 23, 2009 9:54 am Subject: Re: [RESADM-L] Time & Effort Question > So you are both saying that his effort on the teaching would be a > separate appointment charged to an institutional account . I my > past experience, our HRIS would not allow a person to be greater > than 100% and the HRIS fed into the effort reporting system to a > point. > It then would depend on how your systems are connected > > > > > > -----Original Message----- > From: Meert, James <xxxxxx@TNSTATE.EDU> > To: xxxxxx@hrinet.org > Sent: Mon, 23 Feb 2009 9:27 am > Subject: Re: [RESADM-L] Time & Effort Question > > > > > Mrs. Vogrig, > > > > I have to disagree also. Below are a few explanation and > references. Truly it is up to you and how you define Institutional > Base Salary (IBS), also there is no "one way" to do effort > reporting. I know of schools that include incidental pay > information because the information according to A-21 language > "need not be include" allows for you to choose, it is an option. > > > > > > Extra Service pay and Awards are considered Incidental Pay > according to OMB Circular A-21 J.8.a > > Incidental work (that in excess of normal for the individual), for > which supplemental compensation is paid by an institution under > institutional policy, need not be included in the payroll > distribution systems described below, provided such work and > compensation are separately identified and documented in the > financial management system of the institution. > > > > Incidental pay is left out of the Effort calculation. See also COGR > report pg 21 > > > > When an individual9 > 9s regular workload meets the institution's definition of full > workload, incidental work is allowed to be considered supplemental > and result in additional compensation. In general, these > assignments are not related to sponsored programs and are not > included as part of IBS. Incidental work need not be included in > effort reporting, although it can be if the institution so chooses. > Section J10a provide some guidance: > > Incidental work (that in excess of normal for the individual) for > which supplemental compensation is paid by an institution under > institutional policy, need not be included in the payroll > distribution systems described below, provided such work and > compensation are separately identified and documented in the > financial management system of the institution. (J10a) > > Examples of incidental work are not provided in A-21, though one > criterion might include the "regularity" of the assignment. If the > assignment is not regular, then it might be construed as incidental. > > > > > > I hope this helps and Good luck, > > > > James > > > > > > From: Research Administration List [xxxxxx@hrinet.org] On Behalf > Of Margarita M Cardona > Sent: Monday, February 23, 2009 8:05 AM > To: xxxxxx@hrinet.org > Subject: Re: [RESADM-L] Time & Effort Question > > > > > > I disagree. Overload or adjunct teaching should not be counted in > effort reports. This is a problem at smaller universities like ours. > > Magui > > > > Margarita M. Cardona, MS, CRA > > Director of Sponsored Research > > University of Baltimore > > Offi > ce of the Provost > > 1420 N. Charles St. > > Baltimore, MD 21201 > > (ph) 410-837-6191 > > (fx) 410-837-5249 > > > From: Research Administration List [xxxxxx@hrinet.org] On Behalf > Of Sandy Brenner-Hill > Sent: Monday, February 23, 2009 9:02 AM > To: xxxxxx@hrinet.org > Subject: Re: [RESADM-L] Time & Effort Question > > > > > Well since aperson can only be 100% you would need to reduce his > federal effort by the 3 credit amount. > > Good thing is htat your federal funds will go for a longer period > of time > Bad part if the result us greated than 5% you will have to let hte > sponsor know/approve > > Sandy Brenner-Hill, MPM, CRA > > > -----Original Message----- > From: Vogrig, Cheryl <xxxxxx@CUP.EDU> > To: xxxxxx@hrinet.org > Sent: Mon, 23 Feb 2009 8:38 am > Subject: [RESADM-L] Time & Effort Question > > > > > > > I have an interesting situation related to time and effort and I > hope that you can help. I have a faculty member that is funded by > a federal contract (12 month temporary). We've always considered > him to be 100% federally funded. Now he has started to teach > (outside of the contract) for us on an overload status. The > university is compensating him for teaching the 3 credits. What > should his time and effort look like? > > > > > > > > > Thanks, > > > > > > > > Cheryl S. Vogrig, CRA > > > > Director, Office of Grants and Contracts > > > > California University of Pennsylvania > > > > Voice: 724-938-6034 or 724-938-1662 > > > > Email: xxxxxx@cup.edu > > > > > > > > > > > > =0 > A > ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== > > > > > > > > > > > A Good Credit Score is 700 or Above. See yours in just 2 easy > steps! > > > ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== > > > > > ====================================================================== > Instructions on how to use the RESADM-L Mailing List, including > subscription information and a web-searchable archive, are available > via our web site at http://www.hrinet.org (click on "Listserv Lists") > ====================================================================== > ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================