I agree that activities that are categorized as incidental work for which supplemental compensation is paid (based on A-21), do not have to be included in effort calculations. But, the question is whether the teaching can be classified as incidental work. I don't think it can here. Jari Peters, JD Office of Research Compliance Weill Medical College of Cornell University 407 E. 61st, First Floor New York, NY 10065 Tel: 646-962-8285 ----- Original Message ----- From: Sandy Brenner-Hill <xxxxxx@AIM.COM> Date: Monday, February 23, 2009 9:54 am Subject: Re: [RESADM-L] Time & Effort Question > So you are both saying that his effort on the teaching would be a > separate appointment charged to an institutional account . I my > past experience, our HRIS would not allow a person to be greater > than 100% and the HRIS fed into the effort reporting system to a > point. > It then would depend on how your systems are connected > > > > > > -----Original Message----- > From: Meert, James <xxxxxx@TNSTATE.EDU> > To: xxxxxx@hrinet.org > Sent: Mon, 23 Feb 2009 9:27 am > Subject: Re: [RESADM-L] Time & Effort Question > > > > > Mrs. Vogrig, > > > > I have to disagree also. Below are a few explanation and > references. Truly it is up to you and how you define Institutional > Base Salary (IBS), also there is no “one way” to do effort > reporting. I know of schools that include incidental pay > information because the information according to A-21 language > “need not be include” allows for you to choose, it is an option. > > > > > > Extra Service pay and Awards are considered Incidental Pay > according to OMB Circular A-21 J.8.a > > Incidental work (that in excess of normal for the individual), for > which supplemental compensation is paid by an institution under > institutional policy, need not be included in the payroll > distribution systems described below, provided such work and > compensation are separately identified and documented in the > financial management system of the institution. > > > > Incidental pay is left out of the Effort calculation. See also COGR > report pg 21 > > > > When an individual9 > 9s regular workload meets the institution’s definition of full > workload, incidental work is allowed to be considered supplemental > and result in additional compensation. In general, these > assignments are not related to sponsored programs and are not > included as part of IBS. Incidental work need not be included in > effort reporting, although it can be if the institution so chooses. > Section J10a provide some guidance: > > Incidental work (that in excess of normal for the individual) for > which supplemental compensation is paid by an institution under > institutional policy, need not be included in the payroll > distribution systems described below, provided such work and > compensation are separately identified and documented in the > financial management system of the institution. (J10a) > > Examples of incidental work are not provided in A-21, though one > criterion might include the “regularity” of the assignment. If the > assignment is not regular, then it might be construed as incidental. > > > > > > I hope this helps and Good luck, > > > > James > > > > > > From: Research Administration List [xxxxxx@hrinet.org] On Behalf > Of Margarita M Cardona > Sent: Monday, February 23, 2009 8:05 AM > To: xxxxxx@hrinet.org > Subject: Re: [RESADM-L] Time & Effort Question > > > > > > I disagree. Overload or adjunct teaching should not be counted in > effort reports. This is a problem at smaller universities like ours. > > Magui > > > > Margarita M. Cardona, MS, CRA > > Director of Sponsored Research > > University of Baltimore > > Offi > ce of the Provost > > 1420 N. Charles St. > > Baltimore, MD 21201 > > (ph) 410-837-6191 > > (fx) 410-837-5249 > > > From: Research Administration List [xxxxxx@hrinet.org] On Behalf > Of Sandy Brenner-Hill > Sent: Monday, February 23, 2009 9:02 AM > To: xxxxxx@hrinet.org > Subject: Re: [RESADM-L] Time & Effort Question > > > > > Well since aperson can only be 100% you would need to reduce his > federal effort by the 3 credit amount. > > Good thing is htat your federal funds will go for a longer period > of time > Bad part if the result us greated than 5% you will have to let hte > sponsor know/approve > > Sandy Brenner-Hill, MPM, CRA > > > -----Original Message----- > From: Vogrig, Cheryl <xxxxxx@CUP.EDU> > To: xxxxxx@hrinet.org > Sent: Mon, 23 Feb 2009 8:38 am > Subject: [RESADM-L] Time & Effort Question > > > > > > > I have an interesting situation related to time and effort and I > hope that you can help. I have a faculty member that is funded by > a federal contract (12 month temporary). We’ve always considered > him to be 100% federally funded. Now he has started to teach > (outside of the contract) for us on an overload status. The > university is compensating him for teaching the 3 credits. What > should his time and effort look like? > > > > > > > > > Thanks, > > > > > > > > Cheryl S. Vogrig, CRA > > > > Director, Office of Grants and Contracts > > > > California University of Pennsylvania > > > > Voice: 724-938-6034 or 724-938-1662 > > > > Email: xxxxxx@cup.edu > > > > > > > > > > > > =0 > A > ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== > > > > > > > > > > > A Good Credit Score is 700 or Above. See yours in just 2 easy > steps! > > > ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== > > > > > ====================================================================== > Instructions on how to use the RESADM-L Mailing List, including > subscription information and a web-searchable archive, are available > via our web site at http://www.hrinet.org (click on "Listserv Lists") > ====================================================================== > ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================
