JoAnn,

It's been almost two years since I've had to do this calculation, but if I remember correctly you can actually calculate this two different ways.  First, take 10% of his AY salary.  Then, take 10% of the maximum he is allowed to make during the summer term (3/9 x salary = summer max; 10% x summer max = summer amt. for project).  Add the two and you get the total amount of salary to request.  OR you can add together his AY salary plus the max. he is allowed to earn in the summer and take 10% of that amount.  Both ways give you the same dollar amount to request in the budget.  It's just a matter of what you have to put in the budget detail.  The second option may be the detail this sponsor is looking for.

Kristy

Kristy Ford
Grant Management Manager
Financial Reporting Administration
Memorial University Medical Center
Savannah, GA  31404
(912)350-6379

>>> "Porter, JoAnn" <xxxxxx@UCDENVER.EDU> 1/13/2009 3:10 PM >>>
I thought I would ask this seasoned group for help.  I thought I understood this but something came up that is making me question things.

Our faculty are on acad yr contracts (9 month appts) with the opportunity to receive summer salary through external funding, teaching etc.  The salary calculation seems pretty straightforward for sponsors that require effort breakout between summer and acad yr (e.g., NSF and NIH).  Summer = 3/9ths for base  Acad yr = 9/9ths for base

I'm getting confused when I have sponsors that don't ask for the breakout.  For example, I have a PI that will be putting in 10% effort over 12 months.  Do I take the 10% against the 9 month base or do I annualize the 9 month base (1/9th * 12) and then take the 10% to get the salary amt? What do you do when the effort isn't even throughout the year and the sponsor wants an overall % for the 12 month period (e.g., 10% during the acad yr, 100% during the summer months)?

Sorry, I know this question might be pretty elementary for many of you.

Thanks in advance for any help you can give me.

Feel free to email me directly if you would like:  xxxxxx@ucdenver.edu<mailto:xxxxxx@ucdenver.edu>

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