At Loma Linda, we have a policy stating that it should be in the central office 5 working days before the due date to allow us to review it, the PI to make any needed corrections, and hopefully submit it more than an hour before it is due. For those that do not meet this deadline, our internal policy states that, "We will try to accommodate true emergencies, but cannot guarantee that late submissions will be approved before the deadline." I agree with Gene Stein that we always try to get the proposals out, even when they come at the last minute. However, I like to relay some of the horror stories of what can go wrong (proposals that take 35+ hours to get through grants.gov, proposals rejected because someone put an 'O' instead of a '0' in the federal identifier field, etc) to educate the PIs. Most of them now see that if they give us time to do our job, we can get the proposal in on time and have in good shape. They are also more understanding of when something goes wrong and the few headless PIs do not blame our office for what went wrong. As an aside, the upside is that if you can get at least half of your PIs to meet the deadline, you will then have time for the last minute submissions.... Sherie PS: I have personally adopted the Army Corp. of Engineers motto during WWII: The difficult we do immediately. The impossible takes a little longer. Sherie Donahue, MS Electronic Research Specialist Office of the Vice Chancellor for Research Affairs Loma Linda University Loma Linda, CA 92350 (909)651-5098 or (909)558-1000, x83911 909/558-0244 (fax) -----Original Message----- From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of Gene Stein Sent: Friday, December 12, 2008 9:18 AM To: xxxxxx@hrinet.org Subject: Re: [RESADM-L] Informal Survey At one time or another we all would LIKE to have such a policy. But for most institutions, it's not realistic. To implement it, you must answer two questions: First, will the highest level of your university or organization buy into the plan?, and Second, are you willing to turn away a proposal with a high probability of success from your most productive PI when he/she brings you a proposal that's two or three days late? (Or when he/she gives you the proposal three hours before the deadline?) If you aren't willing to turn away your most productive PI, the plan won't work. If you accept a late proposal from one PI, you'll have to accept late proposals from all. Gene Stein San Diego State University Research Foundation -----Original Message----- From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of Kim A Pachetti Sent: Friday, December 12, 2008 9:00 AM To: xxxxxx@hrinet.org Subject: Re: [RESADM-L] Informal Survey charlie, that is priceless! we all have these deadlines...but who has actually enforced them -- that's the story i want to hear. Quoting Charlie Hathaway <xxxxxx@AECOM.YU.EDU>: > The King's decree that all must wear hats acquires respect only if > the first hatless head is severed. > > > At 11:02 AM 12/12/2008, you wrote: >> Good morning folks and Happy Holidays to all - >> >> Due to many late applications and our office being understaffed, I >> would like to consider a new internal policy that states something >> like: >> >> "Establishing an internal receipt deadline is a necessary step to >> maintain our ability to successfully submit grant applications on >> time to sponsors. Due to the marked increase in grant applications >> and research agreements, it is imperative that OSP have appropriate >> time for institutional review and due diligence. Effective ________, >> grant applications along with complete internal documentation must >> be received in the Office of Sponsored Programs no later than ____ >> (__) business days in advance of the sponsor's deadline. OSP will >> no longer accept grant applications not meeting this requirement." >> >> Do any of your institutions that have a hard internal deadline like >> this? Please let me know if you do have something similar, what >> the policy states, and how was it received amongst your faculty >> members. I greatly appreciate everyone's input. >> >> >> Sincerely, >> Melinda Cotten >> Executive Director, Sponsored Programs (OSP) >> M. D. Anderson Cancer Center >> Houston, TX 77030 >> >> >> >> >> ====================================================================== >> Instructions on how to use the RESADM-L Mailing List, including >> subscription information and a web-searchable archive, are available >> via our web site at http://www.hrinet.org (click on "Listserv >> Lists") >> ====================================================================== > > > ====================================================================== > Instructions on how to use the RESADM-L Mailing List, including > subscription information and a web-searchable archive, are available > via our web site at http://www.hrinet.org (click on "Listserv Lists") > ====================================================================== > -- Kim A. Pachetti, Ed.M., C.R.A. Associate Director Research Administration Office of the Vice Provost 20 Professors Row Medford, MA 02155 Phone: 617-627-4274 Fax: 617-627-3673 ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================
