Sandy,

When you calculate the F&A using the agency rate that is different from
your institution's rate always compare which one generates the lesser
amount in F&A over the life of the project and use that rate. I.e. you
have to compare whether 15% of total or 50% of salary/fringe is less.
You can never charge more than your your university rate would yield to
federal grants.

--
Zoya Hamilton, CRA
Sr. Associate Director, Research Administration
Office of the Vice Provost
Tufts University
Tel (617) 636-6709
Fax (617) 636-2917
http://www.tufts.edu/central/

Carolyn Elliott-Farino wrote:
> Sandy,
>
> You use the rate approved for the project, which may differ from your
> negotiated rate, as it did here. If you were to use your negotiated
> rate, you would use the rate in effect at the time the award was made
> for the duration of the project. In this case, you have an approved
> project rate and that is the rate to use for the project. So yes, you
> are correct to use 15% of _total_ expenses.
>
> Welcome to the listserve. If you find it half as helpful as have I,
> you will be mightily happy!
>
> Carolyn Elliott-Farino
> Director, Contracts and Grants Administration
> Kennesaw State University, Office of Grants and Contracts
> 1000 Chastain Road MD 0111,  KH Bldg 1 Rm 3419
> Kennesaw, GA 30144-5591
> Phone:  770.423.6381
> Fax:  770.499.3620
>
>
>
>
> >>> xxxxxx@FAIRMONTSTATE.EDU 11/14 10:18 AM >>>
>
> Hello All,
>
>
>
> I am new to this listserv and just joined today.  Our Office is
> relatively new (created in mid-2005).  I have worked at this
> institution for 14 years, but only the past 3 have been with grants
> administration, so we are still learning.  We have a current issue for
> which we need clarification:
>
>
>
> We have a USDA award that is now ending.  The F&A rate approved by
> USDA is 15% of total expenses.  At the time this award was received,
> our institutional F&A rate was 50% of salary/fringes only.
>
>
>
> Since USDA approved 15% of "total" expenses, were we correct in using
> that calculation over the award performance period?  Or should we have
> used 15% of "salary/fringes" only?  Since we are now closing out this
> award, I want to make sure that we adjust the budget and reimburse the
> sponsor immediately if needed.
>
>
>
> Any insight that can be offered will be great appreciated.
>
>
>
> Cordially,
>
>
>
> Sandy Shriver
>
> Director
>
> Office of Research and Graduate Studies
>
> 1201 Locust Avenue
>
> Fairmont, WV  26554
>
> 304-367-4684 (phone)
>
> 304-367-4959 (fax)
>
> xxxxxx@fairmontstate.edu <mailto:xxxxxx@fairmontstate.edu>
>
>
>
> "Peace is watching a sunrise and knowing Who created it."
>
>
>
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