Thanks everyone for your responses.  They were all most helpful.

Sarah B. Dumais
Research Grant & Contract Specialist
Office of Research and Sponsored Programs
Rutgers, The State University
3 Rutgers Plaza, ASB III
New Brunswick, NJ  08901
732.932.0150 x2107
917.345.5664 (mobile)
732.932.0162 fax
xxxxxx@orsp.rutgers.edu

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of
Nicole M. Corali
Sent: Wednesday, September 17, 2008 1:29 PM
To: xxxxxx@hrinet.org
Subject: Re: [RESADM-L] final technical reports for NIH projects under
competitive renewal

The PI that I worked with closed out his project (submitted a final report,
etc.). He had already had a no-cost extension plus the grant was spent out.
12 months after the end date (9 months after close out), he was awarded a
continuation. Even though we processed the close out, he still retained the
original grant number and continued the suffix numbering. He is now in year
6 of 10.

Sarah Dumais wrote:
> I agree with the other responses.  I worked for a PI with 46 years of
> continuous funding who was given the same advice -- to operate under a
> no cost extension while the continuation proposal was under review, in
> part to retain the original grant number and continue the suffix
> numbering.  Also, progress reporting is contained in the competitive
> renewal application, and many investigators balk at the idea of also
submitting a final report.
>
> Sarah B. Dumais
> Research Grant & Contract Specialist
> Office of Research and Sponsored Programs Rutgers, The State
> University
> 3 Rutgers Plaza, ASB III
> New Brunswick, NJ  08901
> 732.932.0150 x2107
> 917.345.5664 (mobile)
> 732.932.0162 fax
> xxxxxx@orsp.rutgers.edu
> -----Original Message-----
> From: Research Administration List [mailto:xxxxxx@hrinet.org] On
> Behalf Of Donahue, Sherie (LLU)
> Sent: Wednesday, September 17, 2008 11:50 AM
> To: xxxxxx@hrinet.org
> Subject: Re: [RESADM-L] final technical reports for NIH projects under
> competitive renewal
>
> In a similar situation, one of our PI's was directed by his NIH
> program director not to close out the project while waiting for the
> new grant to come through. I think that it has something to do with
> how many years of continuous funding and how that looks to reviewers.
>
> Sherie Donahue, MS
> Office of the Vice Chancellor for Research Affairs Loma Linda
> University Loma Linda, CA 92350
> 909/558-3928 or 909/558-1000, x83911
> 909/558-0244 (fax)
>
> -----Original Message-----
> From: Research Administration List [mailto:xxxxxx@hrinet.org] On
> Behalf Of Aull, Robert Matthew
> Sent: Wednesday, September 17, 2008 8:06 AM
> To: xxxxxx@hrinet.org
> Subject: Re: [RESADM-L] final technical reports for NIH projects under
> competitive renewal
>
> Zoya,
>
> My experience has been that NIH requires that projects remain open in
> order to be competitively renewed, hence the need for a no-cost
> extension while the competing proposal is being reviewed.
>
> A truly final technical report and/or grant closeout would not be
> appropriate so long the investigator has a pending application with
> the same grant number (through the -A2 designation).
>
> Robert Aull
> Indiana University School of Medicine
>
>
> -----Original Message-----
> From: Research Administration List [mailto:xxxxxx@hrinet.org] On
> Behalf Of Zoya Hamilton
> Sent: Wednesday, September 17, 2008 10:36 AM
> To: xxxxxx@hrinet.org
> Subject: [RESADM-L] final technical reports for NIH projects under
> competitive renewal
>
> Colleagues,
>
> Do you agree that final technical reports should be submitted for the
> NIH grants that ended before the application for a competitive renewal
> has been reviewed? I cannot think of a reason how submitting a final
> progress report can be detrimental to the project's likelihood to be
> funded in the new cycle. Has anyone experienced any problems with
> closing grants and then getting a renewal funded? I am asking because
> some PIs are not comfortable with the idea of closing their grants
> while they are hoping that their competitive renewal to be funded.
>
> Thanks so much for your inputs.
>
> Zoya
>
> --
> Zoya Hamilton, CRA
> Sr. Associate Director, Research Administration Office of the Vice
> Provost Tufts University Tel (617) 636-6709 Fax (617) 636-2917
> http://www.tufts.edu/central/
>
>
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 Instructions on how to use the RESADM-L Mailing List, including
subscription information and a web-searchable archive, are available  via
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======================================================================
 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.hrinet.org (click on "Listserv Lists")
======================================================================