Good morning, everyone!  I hope this does not sound like a stupid question, but I have a situation that I'd rather question before acting.  So, I am at a hospital that is affiliated with a medical university.  There is an affiliation agreement between the two institutions that defines our relationship and how we handle sponsored activities.  It also states that when an award is made to the university but the hospital (us) is doing the work, no subcontract agreement is necessary.  Therefore, the award notification from the agency is to the university, which is a separate legal entity.  Meanwhile, the PI on the project is an employee of the hospital and all of the work will be done at and by the hospital.  We (the hospital) have to spend our institution's money on expenses for the project and get reimbursed by the medical university.  All the while, we receive nothing in writing that provides any type of official (or even unofficial) award notification to the hospital.  We cannot include this sponsored project in the hospital's grant award numbers.

My main question is that since we do not receive an actual award notification, can we open up a grant account for the funds?  I have never seen a situation where you could just open up a grant account without having an award notice.  In my experience, that has always been a requirement for opening a grant account.

Any insight on this that I'm missing??

Thank you!
Kristy:)

Kristy Ford
Grant Management Manager
Financial Reporting Administration
Memorial University Medical Center
Savannah, GA  31404
(912)350-6379

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