Laura,
If the hotel receipt was "lost" perhaps the hotel will issue a
duplicate.  We would be required to have a receipt here, as well as
receipts for reimbursement on other allowable expenses (we don't use per
diem). At the very least maybe there is something the conference
published about registration and hotel costs that could be used to
substantiate the claim.

Diana Thompson Vincelli
Director of Grant Support
Office of Foundation, Corporate & Government Relations
G-14 Maryland Hall
University of Richmond, VA  23173
804.289.8005; fax 804.289-8943
xxxxxx@richmond.edu
http://oncampus.richmond.edu/academics/grants

P Please consider the environment before printing this email

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@hrinet.org] On
Behalf Of Zoya Hamilton
Sent: Monday, July 28, 2008 2:35 PM
To: xxxxxx@hrinet.org
Subject: Re: [RESADM-L] per diem

Laura,

You have to fall back on your university's policy. Some organizations
allow both per diem and reimbursements, others only allow reimbursement
of receipts. Either way, hotel typically requires a receipt.

--
Zoya Hamilton, CRA
Sr. Associate Director, Research Administration
Office of the Vice Provost
Tufts University
Tel (617) 636-6709
Fax (617) 636-2917
http://www.tufts.edu/central/

> *From:* Research Administration List [mailto:xxxxxx@hrinet.org] *On
> Behalf Of *Laura Kubec
> *Sent:* Monday, July 28, 2008 2:11 PM
> *To:* xxxxxx@hrinet.org
> *Subject:* [RESADM-L] per diem
>
>
>
> I have a subaward that submitted an invoice for travel.  It was a trip

> for a conference in Cancun.
>
> I followed up requesting supporting documentation.
>
> I was told the PI received per diem and there are no receipts for
> hotel and restaurants.
>
> So, if per diem is allowable, how do you check for unallowable charges

> such as that margarita on the dinner bill?  How does your A-133 audit
> go when they check for this?
>
> How many universities use per diem vs. actual costs? And what kind of
> supporting documentation is required?
>
>
>
> Thanks so much for your input.
>
>
>
> Laura L. Kubec
>
> Director of Sponsored Research Services
>
> Keck Graduate Institute of Applied Life Sciences
>
> 535 Watson Drive
>
> Claremont, CA  91711
>
> 909-607-9313
>
>
>

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 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
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