Laura,

You have to fall back on your university's policy. Some organizations
allow both per diem and reimbursements, others only allow reimbursement
of receipts. Either way, hotel typically requires a receipt.

--
Zoya Hamilton, CRA
Sr. Associate Director, Research Administration
Office of the Vice Provost
Tufts University
Tel (617) 636-6709
Fax (617) 636-2917
http://www.tufts.edu/central/

> *From:* Research Administration List [mailto:xxxxxx@hrinet.org] *On
> Behalf Of *Laura Kubec
> *Sent:* Monday, July 28, 2008 2:11 PM
> *To:* xxxxxx@hrinet.org
> *Subject:* [RESADM-L] per diem
>
>
>
> I have a subaward that submitted an invoice for travel.  It was a trip
> for a conference in Cancun.
>
> I followed up requesting supporting documentation.
>
> I was told the PI received per diem and there are no receipts for
> hotel and restaurants.
>
> So, if per diem is allowable, how do you check for unallowable charges
> such as that margarita on the dinner bill?  How does your A-133 audit
> go when they check for this?
>
> How many universities use per diem vs. actual costs? And what kind of
> supporting documentation is required?
>
>
>
> Thanks so much for your input.
>
>
>
> Laura L. Kubec
>
> Director of Sponsored Research Services
>
> Keck Graduate Institute of Applied Life Sciences
>
> 535 Watson Drive
>
> Claremont, CA  91711
>
> 909-607-9313
>
>
>

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