I completely agree with Kristy. Many PIs have the misconstrued notion that
their proposal will be "more competitive" by offering voluntary cost
share. This is simply not the case.
Kris

Research Administration Discussion List <xxxxxx@hrinet.org> writes:
>When you include donated time to a project on a proposal budget and are
>then awarded, that "donated" time becomes mandatory voluntary
>cost-sharing, which is subject to audit.  If the sponsor does not require
>cost-sharing/matching, do not include that voluntary (donated) time on
>the proposal budget or anywhere else in the proposal.  Often times
>principal investigators/project directors and other key personnel spend
>more time on the project than what is in the budget.  However, if you do
>not specifically state that to the sponsor, you are not accountable for
>time and effort on that donated time.  It's safer to not include it in
>the proposal when it is not required.
>
>Kristy:)
>
>Kristy Ford
>Grant Management Manager
>Memorial University Medical Center
>Savannah, GA  31404
>(912)350-6379
>
>
>>>> Michelle Wrenn <xxxxxx@KP.ORG> 6/24/2008 4:25 PM >>>
>All:  We are debating here about how and when to list Donated time on
>budgets and/or justifications.
>
>I have always included all donated time on budgets (while leaving the
>salary totals at $0) and on justifications in order to effectively show
>effort devoted to the project even when we are not requesting actual
>funds
>for that time.  I have seen this done from other insitutions as well.
>
>Recently however, I am hearing more often that sponsors do not want to
>see
>the effort for donated time or in fact, won't allow that time listed on
>the budget.
>
>I cannot find any guidance on this in the PHS or 424 instructions.   Has
>anyone had any experience with this situation?  If there is any formal
>guidance on this I would love to see the documentation.
>
>Any help would be greatly appreciated!

Kris A. Monahan
Director of Pre-Award Services
Wellesley Centers for Women
www.wcwonline.org
e-mail: xxxxxx@wellesley.edu  Phone: 781 283-2508
Wellesley College 106 Central Street Wellesley, MA 02481-8203

======================================================================
 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.hrinet.org (click on "Listserv Lists")
======================================================================