We have two pre-award and one post-award position available at Montclair
State University.

Please circulate these job descriptions to anyone who may be interested.

Laurie

Laurie Treleven
Director, Office of Sponsored Research Programs
Montclair State University
973-655-7534

 *Position Title:* 		*Pre-Award Officer (Two Positions) *
 *Vacancy #: * 		V-390
 *Department:* 		Research and Sponsored Programs
 *Job Description: * 		Reporting to the Director of Research and
Sponsored Programs, the Pre-Award Officer will assist the Director in
setting policy for grant seeking strategies, assist faculty in proposal
preparation, negotiate terms and conditions of awards with sponsors,
find and disseminate funding opportunities to faculty and perform other
duties as assigned by the Director. The Pre-Award Officer provides
pre-award services as described below to the faculty of Montclair State
University.

MAJOR DUTIES AND RESPONSIBILITIES:

The successful candidate will: effectuate policy regarding strategic
planning for targeting potential research sponsors and policies; assist
faculty in proposal preparation; review proposal text for adherence to
agency guidelines and objectives; review terms and conditions of
contracts and awards to insure the interests of MSU and its PI’s are
protected; fund and disseminate general paper and electronic information
about funding opportunities to faculty and staff; prepare reports and
studies; interpret and administer applicable federal and or state laws
and regulations regarding grants implementation and compliance, and
initiate current online proposal submission requirements for grants.gov
and NSF Fastlane.

 *Qualifications & Requirements:* 		Bachelor’s degree required, a
Master’s degree is preferred. All candidates must have a minimum of two
years experience in a sponsored program setting. Highly developed
communication skills are required, including strong writing skills and
the ability to interact with faculty. Qualified candidates should be
able to demonstrate a strong interest in working in a fast-paced,
service-oriented environment with frequent deadline pressures. The
successful candidate will have strong computer skills including
knowledge of Microsoft Office including Access and Excel and highly
developed interpersonal skills.
 *Salary Range: * 		Salary
Based upon qualifications
 *Anticipated Start Date:* 		Open
 *Send letter and resume to *(include vacancy # if above): 		Ms. Laurie
Treleven
Director, Research and Sponsored Programs
Montclair State University
College Hall 309
Montclair, NJ 07043

 *Position Title:* 	* * 	*Post-Award Facilitator and Office Manager
*
 *Vacancy #: * 		V-396
 *Department:* 		Research and Sponsored Programs
 *Job Description: * 		Under the supervision of the Director, provide
post-award support to external and internal grant recipients through FRS
assistance, account management, expenditure processing through the
production of spread sheets, and other support. Supervises the fiscal
distribution of funds for internal and external grant awards. Reconciles
internal budgets to the accounting system to ensure there are no
discrepancies. Works collaboratively with procurement, accounts payable,
accounting and payroll. Ensures that faculty expend grant funds in
accordance with university and agency procedures. Applies and interprets
University policies relevant to control of internal and external grant
awards. Monitors FRS systems to ensure accurate vendor payment for
invoices. Assists grant recipients in understanding the procedures and
guidelines for the expenditures of their grants.

MAJOR DUTIES AND RESPONSIBILITIES:
Post-Award

Work in conjunction with the Grants Accountant to expedite payment of
expenses to grant recipients with ability to access all 5 ledger grant
accounts within the FRS System
Monitor budgets and purchase supplies, materials and catering requests
on the behalf of the grant recipient.
Monitor expenditures and advise grant recipients of the status of their
FRS grant account through meetings and/or spreadsheets
Navigate the FRS system and to advise faculty about the most efficient
means to make purchases, travel payments, etc.
Monitor the FRS systems to insure accurate vendor payment for processed
invoices
Assist faculty and staff in completing and submitting forms for
purchasing, travel and reimbursements within the guidelines of their
awarded grants
Provide a variety of accounting services (including quarterly financial
reports), payroll,
purchasing, personnel, and travel assistance for external grants
Responsible for encumbering the Sub-Awards by direction of the Grant
Accountant
Responsible for establishing the budget for external grants within the
FRS System

Internal Awards

Monitor travel, student employment and other expenditures for SBR, CD,
Sokol, SFR and GPD awards.
Develop individual faculty budgets on electronic spreadsheets for
monitoring funds
Initiate payment of faculty stipends, purchase orders, travel expenses
and other purchases
Ensure that recipients keep within the budgets of their awards
Prepare and distribute guidelines and applications for above programs to
faculty and committee members
Prepare internal correspondence of award letters
Prepare internal award portion of Annual Report
Prepare all charts and graphs to demonstrate funded amounts in the
Annual Report
Monitor all requirements of award are met, including follow up on final
reports.

Office Management

Manage, monitor and ensure accuracy of ORSP’s indirect and office budgets
Process all departmental expenditures for payment
Purchase, coordinate and maintain all office equipment and supplies
Maintain essential files as needed, labeling and updating
Coordinate office moves and work orders for repairs
Perform other duties as assigned

 *Qualifications & Requirements:* 		Education:
1. Graduation from an accredited college with a Bachelor’s degree
2. Education in computer software by credit or non-credit courses and
English composition
and grammar required. Proficiency performance in Word and Excel required.
developing proficiency in Access.

Work Experience: Three years of experience with monitoring electronic
fiscal transaction, working in integrated data base. Experience in a
university grants office strongly preferred.

Skills Required:
1. Ability to use competently various software – MsWord, Access, Excel,
Adobe Acrobat Writer, Netscape Navigator and Power Point to support the
work of ORSP.
2. Knowledge of the FRS system
3. Ability to prepare clear, technically sound, accurate and informative
reports and spreadsheets for grant recipients and Grant Accountant
4. Ability to prepare clear, technically sound, accurate and informative
reports containing multi-year data including charts and graphs which
present the finding and conclusions of ORSP.
5. Ability to work with other offices, organizations, vendors and
faculty members whose functions impact on assigned responsibilities.
6. Ability to comprehend, interpret and apply established law,
regulations, policies, procedures, precedents and guidelines.
7. Ability to advise faculty regarding FRS operations and University
regulations
8. Must be able to work under pressure of strict timelines
9. Requires strong communication and time management skills

 *Salary Range: * 		Salary dependent upon qualifications
 *Anticipated Start Date:* 		Open
 *Send letter and resume to *(include vacancy # if above): 		Ms. Laurie
Trevelen
Director, Research and Sponsored Programs
Montclair State University
College Hall 309
Montclair, NJ 07043

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