We have two pre-award and one post-award position available at Montclair State University. Please circulate these job descriptions to anyone who may be interested. Laurie Laurie Treleven Director, Office of Sponsored Research Programs Montclair State University 973-655-7534 *Position Title:* *Pre-Award Officer (Two Positions) * *Vacancy #: * V-390 *Department:* Research and Sponsored Programs *Job Description: * Reporting to the Director of Research and Sponsored Programs, the Pre-Award Officer will assist the Director in setting policy for grant seeking strategies, assist faculty in proposal preparation, negotiate terms and conditions of awards with sponsors, find and disseminate funding opportunities to faculty and perform other duties as assigned by the Director. The Pre-Award Officer provides pre-award services as described below to the faculty of Montclair State University. MAJOR DUTIES AND RESPONSIBILITIES: The successful candidate will: effectuate policy regarding strategic planning for targeting potential research sponsors and policies; assist faculty in proposal preparation; review proposal text for adherence to agency guidelines and objectives; review terms and conditions of contracts and awards to insure the interests of MSU and its PI’s are protected; fund and disseminate general paper and electronic information about funding opportunities to faculty and staff; prepare reports and studies; interpret and administer applicable federal and or state laws and regulations regarding grants implementation and compliance, and initiate current online proposal submission requirements for grants.gov and NSF Fastlane. *Qualifications & Requirements:* Bachelor’s degree required, a Master’s degree is preferred. All candidates must have a minimum of two years experience in a sponsored program setting. Highly developed communication skills are required, including strong writing skills and the ability to interact with faculty. Qualified candidates should be able to demonstrate a strong interest in working in a fast-paced, service-oriented environment with frequent deadline pressures. The successful candidate will have strong computer skills including knowledge of Microsoft Office including Access and Excel and highly developed interpersonal skills. *Salary Range: * Salary Based upon qualifications *Anticipated Start Date:* Open *Send letter and resume to *(include vacancy # if above): Ms. Laurie Treleven Director, Research and Sponsored Programs Montclair State University College Hall 309 Montclair, NJ 07043 *Position Title:* * * *Post-Award Facilitator and Office Manager * *Vacancy #: * V-396 *Department:* Research and Sponsored Programs *Job Description: * Under the supervision of the Director, provide post-award support to external and internal grant recipients through FRS assistance, account management, expenditure processing through the production of spread sheets, and other support. Supervises the fiscal distribution of funds for internal and external grant awards. Reconciles internal budgets to the accounting system to ensure there are no discrepancies. Works collaboratively with procurement, accounts payable, accounting and payroll. Ensures that faculty expend grant funds in accordance with university and agency procedures. Applies and interprets University policies relevant to control of internal and external grant awards. Monitors FRS systems to ensure accurate vendor payment for invoices. Assists grant recipients in understanding the procedures and guidelines for the expenditures of their grants. MAJOR DUTIES AND RESPONSIBILITIES: Post-Award Work in conjunction with the Grants Accountant to expedite payment of expenses to grant recipients with ability to access all 5 ledger grant accounts within the FRS System Monitor budgets and purchase supplies, materials and catering requests on the behalf of the grant recipient. Monitor expenditures and advise grant recipients of the status of their FRS grant account through meetings and/or spreadsheets Navigate the FRS system and to advise faculty about the most efficient means to make purchases, travel payments, etc. Monitor the FRS systems to insure accurate vendor payment for processed invoices Assist faculty and staff in completing and submitting forms for purchasing, travel and reimbursements within the guidelines of their awarded grants Provide a variety of accounting services (including quarterly financial reports), payroll, purchasing, personnel, and travel assistance for external grants Responsible for encumbering the Sub-Awards by direction of the Grant Accountant Responsible for establishing the budget for external grants within the FRS System Internal Awards Monitor travel, student employment and other expenditures for SBR, CD, Sokol, SFR and GPD awards. Develop individual faculty budgets on electronic spreadsheets for monitoring funds Initiate payment of faculty stipends, purchase orders, travel expenses and other purchases Ensure that recipients keep within the budgets of their awards Prepare and distribute guidelines and applications for above programs to faculty and committee members Prepare internal correspondence of award letters Prepare internal award portion of Annual Report Prepare all charts and graphs to demonstrate funded amounts in the Annual Report Monitor all requirements of award are met, including follow up on final reports. Office Management Manage, monitor and ensure accuracy of ORSP’s indirect and office budgets Process all departmental expenditures for payment Purchase, coordinate and maintain all office equipment and supplies Maintain essential files as needed, labeling and updating Coordinate office moves and work orders for repairs Perform other duties as assigned *Qualifications & Requirements:* Education: 1. Graduation from an accredited college with a Bachelor’s degree 2. Education in computer software by credit or non-credit courses and English composition and grammar required. Proficiency performance in Word and Excel required. developing proficiency in Access. Work Experience: Three years of experience with monitoring electronic fiscal transaction, working in integrated data base. Experience in a university grants office strongly preferred. Skills Required: 1. Ability to use competently various software – MsWord, Access, Excel, Adobe Acrobat Writer, Netscape Navigator and Power Point to support the work of ORSP. 2. Knowledge of the FRS system 3. Ability to prepare clear, technically sound, accurate and informative reports and spreadsheets for grant recipients and Grant Accountant 4. Ability to prepare clear, technically sound, accurate and informative reports containing multi-year data including charts and graphs which present the finding and conclusions of ORSP. 5. Ability to work with other offices, organizations, vendors and faculty members whose functions impact on assigned responsibilities. 6. Ability to comprehend, interpret and apply established law, regulations, policies, procedures, precedents and guidelines. 7. Ability to advise faculty regarding FRS operations and University regulations 8. Must be able to work under pressure of strict timelines 9. Requires strong communication and time management skills *Salary Range: * Salary dependent upon qualifications *Anticipated Start Date:* Open *Send letter and resume to *(include vacancy # if above): Ms. Laurie Trevelen Director, Research and Sponsored Programs Montclair State University College Hall 309 Montclair, NJ 07043 ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================
