Hello- The Engineering Research Support Organization (ERSO) in the College of Engineering at UC Berkeley is in the process of recruiting for Research Support Officers to join our research administration team. The career ladder job description is included below in this message. Candidates will be matched to the appropriate level based upon relevant experience and qualifications. This is an exciting opportunity for someone who is interested in developing or furthering a career in research administration. We have a supportive team with an energetic approach. If you know of anyone who might be interested in this exciting opportunity please refer them to me and I will be happy to speak with them about the opportunity and working in ERSO. Candidates may apply directly at http://jobs.berkeley.edu and reference requisition # 8161. Thanks, Steph -- Stephanie Gangl HR Coordinator Engineering Research Support Organization University of California, Berkeley 195M Cory Hall (ph) 510-643-6740 http://www.erso.berkeley.edu JOB DESCRIPTION Engineering Research Support Organization University of California, Berkeley Job Title: Research Support Officer (RSO) Salary: 3 job levels are on this career ladder. Candidates will be matched to the appropriate level based upon experience and qualifications. The Administrative Specialist full annual range of pay is $33,900 - $61,000. The Administrative Analyst full annual range of pay is $37,300 - $67,100. The Senior Administrative Analyst full annual range of pay is $45,100 - $81,200. This position provides analytical, financial and administrative support directly with faculty in proposal processing, contract and grant administration, and budget development. This position manages a full case load for contracts and grants administration. This case load encompasses the entire range of work including pre-award proposal initiatives seeking external research funding for the Engineering Research Support Organization (ERSO) faculty, management of funds post-award, and the proper closeout at the end of the funding cycle. These activities include monitoring expenses, reconciling accounts, providing financial analysis, running BFS and BAIRS reports, preparing and routing journals, and gift processing. This is the mid-level position of the team that provides financial analyses and support, plus fiscal management for the full range of funding resources including federal, state, extramural funded research contracts, public and private grants, industry money, private gifts, and endowments for scientific research programs. RESPONSIBILITIES: Contracts and Grants Administration Post-Award and Close-out Process: For the Post Award Administration: Primary liaison between PI and campus administration staff for non-technical requirements. Create sub-award requests. Approves and monitors procurement transactions and expenditures plus payroll transactions to research accounts. Monitors financial and inventory reports. Monitors, tracks, and assures compliance with cost sharing commitments. Provides monthly projections, analyzes spending patterns, and recommends adjustments. Prepares ad hoc non-technical statistical reports under direction. Manages timely reporting process to agencies. With faculty and RA, revises budgets. After EFA issues fund number, and allocates funds, verifies budget with EFA. Monitors fund to ensure all transfers are completed Establishes and monitors gift processing. Prepares all enterprise-required journal entries. For the Close-out Process: Prepares final 6-month projection with PI at close of funding. Reviews subcontracts, personnel, and on-going automatic expenses. In conjunction with faculty and Team Lead guidance, submits NCE request via SPO. Initiates fund changes or expense transfers. Completes EFA closeout report. Monitors BAIRS until all chart strings are deactivated. Contracts and Grants Administration Pre-Award: As the primary faculty liaison, assist PIs with the development of contract and grant proposals. Prepares the proposal budgets. Prepares support documents as required by proposal guidelines. Coordinates proposal submission with SPO. Oversees process from submission through negotiation of final award. In addition to all of the above, at the Administrative Analyst Level: Supports a wider range of sponsors with more stringent requirements. Primary liaison between PI and campus administration staff for non-technical requirements for a wider range of sponsors. Create sub-award requests. Prepares ad hoc non-technical statistical reports. Manages timely reporting process to agencies. Prepares all UC inter-campus financial journals. In conjunction with faculty, submits NCE request via SPO. Closes out MICRO state fund annually for all MICRO awards. In addition to all of the above, at the Senior Administrative Analyst Level: Does all of the above on the more challenging and complex funding sources. Acts a fiscal consultant. Manages widste range of sponsors with varying policies, restrictions, and deliverables. Provides post-award financial administration and management for research funds in accordance with University costing policy and agency requirements. Analyzes expenses, develops cost projections, provides financial tracking and fiscal control, and fulfills reporting requirements. Works with SPO, EFA, Central Purchasing, Disbursements, ERSO Business Services, and other campus departments and/or recharge units to resolve invoicing problems, billing/payment discrepancies. Identifies potential overdraft situations and devises expenditure plans to avert cost overruns and disallowances. Performs cost analysis, budget development, and proposal preparation. Establishes subcontracts and Memorandum Agreements between institutions. REQUIREMENTS & QUALIFICATIONS: Basic knowledge of OMB circulars such as A-21, A110, A-133, Federal Acquisition Regulations, and principles of cost accounting standards, including allowability, allocability, and reasonableness. Knowledge and one year experience in research pre-awards administration, proposal preparation/submission processes. Basic working knowledge of institutions of higher education fiscal policies/procedures and with the Berkeley Financial System (BFS.) Ability to learn within the first six months external sponsor requirements Experience in managing financial accounts and funds, including cost projections and budgeting, ability to perform mid-level financial analysis and basic customized reporting. Proficiency in working with computer and information management systems. Demonstrated competence in the use of spreadsheet and database in financial analysis, fiscal management and financial reports. Ability to learn within the first six month basic BAIRS II reports, BIS queries, and pivots. Strong organizational, problem solving, and customer service skills. Good math skills, attention to detail, and ability to work with a high degree of accuracy. Ability to analyze fiscal data, summarize information and present it in a logical format. Effective oral and written communication. Good interpersonal skills to interact with diverse groups. Ability to work independently and as a team member. Ability to identify, research, and resolve problems, and follow through on assignments with directions. Ability to perform mid-level financial analysis and basic customized reporting. Ability to identify, research, and resolve problems, and follow through on assignments with minimum directions. Ability to perform high level financial analysis and customized reporting. A successful candidate will have a minimum of one year as Specialist in Contracts and Grants pre- and post-award management. Minimally a two-year degree in accounting or a related field, or equivalent experience. A criminal background check will be required before the hiring process can be completed. In addition to all of the above, at the Administrative Analyst Level: A successful candidate will have demonstrated working knowledge of regulations and sponsor requirements, a minimum of 3 years experience in contract and grants management, and minimally a bachelor’s degree in accounting or a related field, or equivalent experience. Demonstrated competence in the use of spreadsheet and database in financial analysis, fiscal management and financial reports. Skills in BAIRS II reports, BIS query, and pivots. In addition to all of the above, at the Senior Administrative Analyst Level: Ability to converse with a PI about the science involved and grasp the concept well enough to translate it into a cohesive fundable proposal where the budget is a realistic match to the scope of the science being undertaken. A successful candidate will have a minimum of five years experience in contract and grants management. Other: This is an ERSO career ladder position at Specialist, Analyst, or Senior Analyst, depending upon the candidate's qualifications. The Engineering Research Support Organization (ERSO) is a newly formed organization to consolidate administrative services of the four existing Engineering ORUs. The mission of ERSO is to provide an integrated and effective research administrative center to support and encourage healthy growth in the College of Engineering research enterprise. The organization consolidates the four separate research administration functions into a single, integrated support office, with approximately 85 to 90 professional and clerical staff, reporting within the College of Engineering, and supporting over 1,300 additional GSRs, postdocs, visiting scholars, professional, technical and lab staff. Visit www.erso.berkeley.edu for more information. Resume submissions from employees within the four Engineering ORUs will be reviewed one week prior to other candidates. -- Stephanie Gangl HR Coordinator Engineering Research Support Organization University of California, Berkeley 195M Cory Hall (ph) 510-643-6740 ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================
