Re: Grants.gov Adobe Forms New Wrinkle Stephanie Brackins 06 Feb 2008 13:30 EST

Hi Corey,

In a staff meeting yesterday, we did learn that you can attach documents to the package in any version of Adobe reader. However, when you save the package, of course it must be saved in Reader version 8.1.1

Stephanie

Stephanie M. Brackins
Grants & Contract Specialist
University of Maryland College Park
Office of Research Administration & Advancement
3112 Lee Builidng
College Park, MD 20742
xxxxxx@umresearch.umd.edu
Ph: 301-405-8079
Fx: 301-314-9569

>>> Corey Burger <xxxxxx@USU.EDU> 2/6/2008 12:53 PM >>>
Does anyone know the answer to this question . . .
If a faculty member creates the application in any version of Acrobat Reader or Adobe Acrobat Pro, will the application still be able to be submitted successfully as long as the administrator that submits the application opens it and saves it using Adobe Reader 8.1.1.?

Thanks,

S. Corey Burger
Sponsored Programs Administrator
__________________________________________
Utah State University ~ Sponsored Programs Office
Voice: (435) 797-1661 ~ Email:  xxxxxx@usu.edu

-----Original Message-----
From: Corey Burger
Sent: Wednesday, February 06, 2008 10:31 AM
To: 'Research Administration Discussion List'
Subject: RE: [RESADM-L] Grants.gov Adobe Forms New Wrinkle

The link that I posted yesterday for the Adobe Reader 8.1.1 download does not appear to work today.  So I Googled and found another site to download it.  It can be found at: http://www.adobe.com/support/downloads/product.jsp?platform=windows&product=10. Hope this helps.

Thanks,

S. Corey Burger
Sponsored Programs Administrator
__________________________________________
Utah State University ~ Sponsored Programs Office
Voice: (435) 797-1661 ~ Email:  xxxxxx@usu.edu

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of Lisa Leisure
Sent: Wednesday, February 06, 2008 7:41 AM
To: xxxxxx@hrinet.org
Subject: Re: [RESADM-L] Grants.gov Adobe Forms New Wrinkle

Most likely they have a link to the "latest version" site, and didn't
realize that Adobe has a newer "latest version".

Lisa Leisure

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of
Corey Burger
Sent: Wednesday, February 06, 2008 8:31 AM
To: xxxxxx@hrinet.org
Subject: Re: [RESADM-L] Grants.gov Adobe Forms New Wrinkle

That would make sense but this is the Federal Government we are talking
about here.  :-)  I sent them the link in hopes that they would direct the
button for downloading the Reader to that link.  We'll see if they get it
fixed.

Thanks,

S. Corey Burger
Sponsored Programs Administrator
__________________________________________
Utah State University ~ Sponsored Programs Office
Voice: (435) 797-1661 ~ Email:  xxxxxx@usu.edu

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of
Carver, MJ
Sent: Wednesday, February 06, 2008 6:49 AM
To: xxxxxx@hrinet.org
Subject: Re: [RESADM-L] Grants.gov Adobe Forms New Wrinkle

Wouldn't it make sense for Grants.gov to have this link on their website
instead of the one that takes you to 8.1.2?  Seems to me this is a
recipe for disaster for some unassuming PI trying to fill out his
application.

MJ Carver West
Proposal Development Coordinator
Research Services and Sponsored Programs
910-962-3809

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@hrinet.org] On
Behalf Of Corey Burger
Sent: Tuesday, February 05, 2008 6:48 PM
To: xxxxxx@hrinet.org
Subject: Re: [RESADM-L] Grants.gov Adobe Forms New Wrinkle

Oops, I just noticed that I did not clarify that if you are on the
Grants.gov page and click on the button to download the Acrobat Reader
it will take you to the download link for 8.1.2.  This is also the
version you will get if you Google Acrobat Reader and go to the standard
download page.  The link provided in my previous message is where you
can get the 8.1.1 version.

Thanks,

S. Corey Burger
Sponsored Programs Administrator
__________________________________________
Utah State University ~ Sponsored Programs Office
Voice: (435) 797-1661 ~ Email:  xxxxxx@usu.edu

-----Original Message-----
From: Corey Burger
Sent: Tuesday, February 05, 2008 4:19 PM
To: xxxxxx@hrinet.org
Subject: RE: [RESADM-L] Grants.gov Adobe Forms New Wrinkle

Well folks, here is a new wrinkle to the whole Acrobat Reader saga.  If
you click on the button to take you to the Acrobat website to download
the Acrobat Reader 8.1.1 version it is actually now downloading Acrobat
Reader 1.1.2 (A recent patch or upgrade).  We tried this version and got
errors when trying to submit an Adobe package earlier today, so I can
tell you it won't work.  You can still download the 8.1.1 reader from
this link:
http://ardownload.adobe.com/pub/adobe/reader/win/8.x/8.1.1/enu/AdbeRdr81
1_en_US.exe.  Also now that there is a newer version you will be
prompted to update this version each time you start the Reader software.
You will obviously need to cancel that prompt and not upgrade to version
8.1.2.  And finally, if you have by chance already made the mistake of
downloading 8.1.2 and try to install version 8.1.1 over it you will get
a message the you already have a newer version of the software which
requires you to uninstall 8.1.2 and then install 8.1.1!
 .  I have emailed the support team at Grants.gov and made them aware of
the problem on their site and have provided them with the link to 8.1.1,
so we'll see if they get it fixed.  Good Luck!!!  It's feeling like
pretty soon we will all have to be IT pro's to do our jobs. :-)

Thanks,

S. Corey Burger
Sponsored Programs Administrator
__________________________________________
Utah State University ~ Sponsored Programs Office
Voice: (435) 797-1661 ~ Email:  xxxxxx@usu.edu

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@hrinet.org] On
Behalf Of Carramanzana, Edward (OSP)
Sent: Wednesday, January 30, 2008 11:58 AM
To: xxxxxx@hrinet.org
Subject: Re: [RESADM-L] Grants.gov Adobe forms solution/Internet
Explorer

On my system I have Adobe Professional 7.0 and Adobe Reader 8.1.1
installed. To minimize my risk of opening it up in Professional I
associate PDFs to open up only using Reader. I also download the PDF to
my desktop instead of opening it through IE.

Windows XP Pro
1. Right click on the PDF
2. Hover on "Open With..."
3. Select "Choose Program"
4. Select "Adobe Reader 8.1"
5. Click on "Always use the selected program to open this kind of file"
6. Click on OK

All PDFs should now open default using Reader. It still does not
overcome the issue of having Professional open and clicking on another
PDF. It will open in Professional. We just need to remember to have
Professional closed.

Edward Carramanzana
OSP Data Administrator
City of Hope / Beckman Research Institute Office of Sponsored Projects
(626) 256-4673 x65792

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@hrinet.org] On
Behalf Of Trish Brock
Sent: Wednesday, January 30, 2008 9:47 AM
To: xxxxxx@hrinet.org
Subject: Re: [RESADM-L] Grants.gov Adobe forms solution/Internet
Explorer

When the issue with grants.gov became publicized, I started looking into
what was causing this problem.  The problem is that Adobe programs,
especially Acrobat Professional, take a long time to start running,
because they are very large applications.  To solve this problem, Adobe
decided to create processes that would run Adobe in the background
whenever your PC is on.  This speeded loading times, but does mean that
whichever Adobe you used recently is still "on" until you stop it, thus
clicking on an Adobe icon or a file will open it using whichever version
of Adobe Pro or Adobe Reader you used last.  This will happen even if
you've set your IE to use a different version.  The short term solution
that we use here, since our office completes all g.gov forms, is simple,
but it won't work at a decentralized institution.  The Analysts watch
carefully which version opens, and if the wrong version opens we follow
the below steps.

Close any open Adobe files, or browser windows Click Ctrl+Alt+Delete
Open Task Manager Click on "Processes" tab Close either the
"AcroRd32.exe" process or the "Acrotray.exe" process

You should then be able to open any version of Adobe you have installed.
Be careful if you choose this method though, ending an important process
can kill parts of your computer.

Hopefully Adobe and grants.gov will come up with a reasonable long term
solution.

***************************
Trish Brock
Grants Associate
Grants Development Office
Cal Poly
Bldg 38, Room 152
805-756-1449
***************************

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@hrinet.org] On
Behalf Of Adrienne Blalack
Sent: Wednesday, January 30, 2008 9:00 AM
To: xxxxxx@hrinet.org
Subject: Re: [RESADM-L] Grants.gov Adobe forms solution/Internet
Explorer

Thank you to James and to the listserv for providing these helpful hints
for computer users running multiple Adobe programs.

The PCs in our office (a centralized sponsored programs office) are
running both Reader 8.1.1 and Professional 7.?, with Windows XP
operating systems. I tried James' solution and it appeared to work until
I downloaded the test files from Grants.gov. It seems that Reader 8.1.1
did not get set as the default for Internet Explorer, so the downloaded
files defaulted to Professional when opened in Explorer and subsequently
saved to my computer. I know how to get around this by right-clicking
and choosing the appropriate program to download/open the files, but I
don't want to have to do this (and as has been mentioned, we can't
necessarily rely on others on campus who are preparing the applications
to remember to do this). Do any RESADM'ers know how to set the Internet
Explorer default to Reader when both Reader and Professional versions
reside on the PC? A Google and Adobe Help search did not provide much
help.

Many thanks,

Adrienne L. Blalack, CRA
University of Oklahoma Health Sciences Center

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 subscription information and a web-searchable archive, are available
 via our web site at http://www.hrinet.org (click on "Listserv Lists")
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 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.hrinet.org (click on "Listserv Lists")
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 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.hrinet.org (click on "Listserv Lists")
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