Our IT office set up a folder on a college server for grant submissions.
When a PI is preparing an application, the sponsored programs office
sets up a subfolder for the PI with a copy of the PureEdge application
form (so far all our applications have been in PureEdge), and assigns
permissions such that only the PI and sponsored programs officers can
open files in the subfolder.  The PI uploads the components of the
application into the PureEdge application in the subfolder.

PJD
****************************************************************
Peter J. Dolce, Ph.D.
Associate Vice President for Research
Grants Management and Compliance
1005 D. B. Todd Boulevard
Meharry Medical College
Nashville, TN  37208

Phone 615 327 6237
Fax 615 327 6716

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@hrinet.org] On
Behalf Of Aull, Robert M
Sent: Wednesday, January 16, 2008 3:09 PM
To: xxxxxx@hrinet.org
Subject: Re: [RESADM-L] Grants.gov and sharing large files

At Indiana University we have an ERA routing system that allows for
attachment of files of just about any type and size, accessible only by
those with permission to view the routing.  The attachments may be
deleted and replaced with updated files by those same folks.

They are saved on a secure university server thus they do not jam the
proposal office's email inbox.

Indiana University is part of the Kuali effort and plans to upgrade to
the ERA system incorporated into that project.

Robert Aull
Indiana University School of Medicine
xxxxxx@iupui.edu

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@hrinet.org] On
Behalf Of Marcia Day
Sent: Wednesday, January 16, 2008 3:23 PM
To: xxxxxx@hrinet.org
Subject: [RESADM-L] Grants.gov and sharing large files

Does your institution have a system for PIs to transfer .xfd files to
your
office for proposal review?  How do you deal with storing large data
files
in the process of handling Grants.gov proposals?  Do you have a secure
area
where PIs can upload the file, or do they send .xfd files to
administrators
as email attachments?

Marcia Day
Grant and Contract Administrator
Office of Grant and Contract Administration
University of Massachusetts
70 Butterfield Terrace
Amherst MA 01003-9272

(413) 545-0674  FAX (413) 577-1595
http://www.umass.edu/research/ogca/proceds.htm

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