It should be okay to complete in-kind work on a funded project during the summer.  Faculty are allowed to be paid for work completed on a funded project during the summer, so I don't see why they could not also complete in-kind work.  You would just have to be sure to obtain documentation from the faculty verifying his/her time and effort during the summer and equate that to a dollar amount that it would have cost to pay that faculty during the summer.  Also, be sure to verify with the agency that they will allow it.

Kristy

Kristy Ford
Grant Management Manager
Office of Sponsored Programs/MHUMC
4750 Waters Ave. Suite 212
Savannah, GA  31404
(912)350-6379

>>> Laura Letbetter <xxxxxx@KENNESAW.EDU> 1/4/2008 1:39 PM >>>
Any thoughts on whether faculty can donate their personal time (in
summer, not while under AY contract) to work on a grant and count this
toward the in-kind contribution?

We are thinking Subpart C, .23 of A-110
(http://www.whitehouse.gov/omb/circulars/a110/a110.html#23) covers
this: "d) Volunteer services furnished by professional and technical
personnel, consultants, and other skilled and unskilled labor may be
counted as cost sharing or matching if the service is an integral and
necessary part of an approved project or program. Rates for volunteer
services shall be consistent with those paid for similar work in the
recipient's organization. In those instances in which the required
skills are not found in the recipient organization, rates shall be
consistent with those paid for similar work in the labor market in which
the recipient competes for the kind of services involved. In either
case, paid fringe benefits that are reasonable, allowable, and allocable
may be included in the valuation."

Does anyone know of a rule, regulation, or interpretation of the above
that would exclude grantee employees from donating their personal time
as volunteers, provided we do not count the fringes of course, and
provided that the faculty member subtracts the contributed % from the
maximum summer workload allowed by the institution?

Laura Letbetter
Director, Proposal Development and Programmatic Research
Office of Sponsored Programs
Kennesaw State University
1000 Chastain Road
Kennesaw, GA 30144

770-499-3365 phone
770-499-3620 fax

xxxxxx@kennesaw.edu

http://www.kennesaw.edu/osp

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