I hope other institutions have a policy of just not sending
applications that come after the internal deadline.  More chance for
ours to be successful :)  We will do everything possible to get an
application to the sponsor.  We have a 4 day requirement for the
complete Grants.gov application to be in our server prior to the
sponsor deadline.  If it is there a minuter prior to the deadline, we
will still try to submit it.  Deal with problems later.  However, if
a late arriving submission fails after our best efforts, we do not
take responsibility.

We have had a couple arrive late and have errors.  Luckily NIH allows
late submissions, if the original deadline is met.  I'll bet they
will begin to cut down on this and someday in the near future, will
not allow a late second submission.  The sooner the better.

In the meantime, we explain to PI's that it is in THEIR best
interests to get applications in early as these Agency computer
deadlines are firm.  We can now relate the story of those folks in
Boston, plus a couple of near run submissions here.

Anyone have a case of missing a Grants.gov deadline.  A few of these
to share with PI's would help prove that best interest story.

Bob
xxxxxx@umich.edu

On Nov 28, 2007, at 10:53 AM, Bloomberg, Robert wrote:

But I think the real questions are:

How many PI's get it to you within the number of days set out in your
policy, and

What is your approach if they don't

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@hrinet.org]On Behalf
Of Jon Teuber
Sent: Wednesday, November 28, 2007 10:36 AM
To: xxxxxx@hrinet.org
Subject: Re: [RESADM-L] leadtime for review of Grants.gov proposals

Our office recently instituted a similar policy - three working days
prior to the
deadline date (to give us a full four days when you include the
submission
date).  We didn't survey, but googled policies at other
institutions.  We found
that many use a five-day policy, and several were between 3 and 7 days.

Jon Teuber
Associate Director, Office of Sponsored Programs
Northeastern Illinois University, Chicago

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