Pam, we have similar situations as yours, and we handle them the same
way others have suggested.  The PI requests "contingency funding" which
has to be approved by their dean. (We will only process the request if
we have something in writing from the agency stating the funds are
awarded.)  Generally the request is made for 3 months worth of salary,
etc.  If the request is approved, we process it like an award and assign
an account number.

The "trick" is to get your PI to initiate the request in a timely manner
so the paperwork meets payroll time lines!

We still have people that make payment out a different account and
transfer the funds once the award comes through, but our Grants
Accounting area does not like that process, so we're really trying to
get people to request contingency funds.

Best Wishes,

Janis

--
Janis Swanton
Grants & Contracts Development Specialist
Research & Sponsored Programs
Illinois State University
Campus Box 3040
Normal, IL  61790-3040
309/438-8296
309/438-7912 (fax)

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