Re: Post Award help with IDC rate agreements Kristy Ford 17 Sep 2007 14:54 EST
They may have realized that someone misunderstood what they were asking for and approved the rate you requested, because 17.5% is very low. Otherwise, I'm not sure. Kristy:) Kristy Ford Grant Management Manager Office of Sponsored Programs/MHUMC 4750 Waters Ave. Suite 212 Savannah, GA 31404 (912)350-6379 >>> "Lipscomb, Pauline" <xxxxxx@LMUNET.EDU> 9/17/2007 3:42 PM >>> Thanks Kristy - I knew about the process with HHS, but the budget form for the HRSA grant really threw me off. Do you have any idea why that would have been accepted with the cognizant federal agency listed as the National Park Service? Pauline D. Lipscomb Director of Research, Grants and Sponsored Programs Lincoln Memorial University Cumberland Gap Parkway Harrogate, TN 37752 423-869-6214 xxxxxx@lmunet.edu -----Original Message----- From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of Kristy Ford Sent: Monday, September 17, 2007 3:34 PM To: xxxxxx@hrinet.org Subject: Re: [RESADM-L] Post Award help with IDC rate agreements Your institution's indirect cost rate is not determined/approved simply because a federal agency accepted a requested rate on a submission. There is a process that your institution has to undergo in order to calculate and apply for a federally negotiated rate with HHS. After the institution receives an approved federal rate from HHS through a Cost Rate Agreement, you can use that same rate on all federal submissions, unless there is an otherwise stated cap on IDC. On the form, you would answer that first question "no," because you do not yet have a Cost Rate Agreement. Even after your institution has a Cost Rate Agreement, you are still confined to any caps that certain federal agencies place on IDC, such as the 8% you refer to. If you receive an award from Dept. of Educ. that places that 8% cap on IDC, that's all you will get regardless of what you request. I hope this helps! Kristy:) Kristy Ford Grant Management Manager Office of Sponsored Programs/MHUMC 4750 Waters Ave. Suite 212 Savannah, GA 31404 (912)350-6379 >>> PD Lipscomb <xxxxxx@LMUNET.EDU> 9/17/2007 3:06 PM >>> For anyone with patience, I have an IDC question. I am new to my institution, and we do not have a negotiated IDC rate with HHS. I have been asked to certify our IDC rate with a simple form provided to the project director for an ED grant that was awarded. They have received the grant for the past several years, but this is the first time they have been asked for this type of information. For the past several years we have been using 17.5%, which we negotiated with the National Park Service. This was before my time, so I don't know if "negotiated" is the right word. However, they did use that same rate "agreement" on a HRSA application that was recently funded ($818,000), and it was accepted? So, since HRSA accepted the 17.5%, does that mean HRSA can be considered a cognizant agency, or is it only HHS and ONR? If so, can I now use the HRSA grant as my new "agreement" since they have accepted the rate? The HRSA award is capped at 8%, and the Dept. of Ed/Student Support Services award is capped at 8% - so which response is most appropriate? Should I just put no - since we don't have the agreement and the 8% will be awarded anyway? Or, should I put pending and request a provisional rate from HHS? The trouble here is the certification form has to be returned by 10/1/07. The verification form that I need to sign says: 1) Do you have an Indirect Cost Rate Agreement approved by the Federal government? __________Yes ____________ No Since it doesn't say "cognizant agency", what would be appropriate? 2) If yes, please provide the following information: Period Covered by the Indirect Cost Rate Agreement: From: ___________ To:______________ Approving Federal agency: _________ED ____________Other (Please Specify) Am I off track on this? What do you think? 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