Re: travel cancellation Linda Ward 28 Aug 2007 12:13 EST
While I like to say it is a cost to the grant, as a cost of doing business -- our A133 auditors, however, raised the question, what benefit did the grant receive from that expense. In our case, we had purchased non-refundable tickets (always seeking lowest cost for the grant), and a cancellation occured due to illness on the traveler's part. We had to get written approval from the sponsor allowing the cost in order to avoid a finding on our audit. We were able to get sponsor approval, and so did not have a finding or repayment issue on the grant. Lesson learned, either pay more for refundable tickets, or be prepared to contact the sponsor for written approval. (We are still purchasing non-refundable tickets.) Linda Ward, MBA Grant Accounting Manager Grant Accounting 35-123A Children's Hospitals and Clinics of Minnesota 2910 Centre Pointe Dr. Roseville, MN 55113 651-855-2603 651-855-2690 Fax email: xxxxxx@childrensmn.org >>> xxxxxx@UAKRON.EDU 08/28/07 10:45 AM >>> Hello All, I'm sure it's come up before, but if anyone has a quick answer that would be great. I have a faculty member that was to go to a international conference in Cancun when the hurricane was going through. So of course everything has been cancelled. I believe it may be re-scheduled, but there are still costs to be reimbursed. Do you know if the reimbursement is allowable from a NSF international grant? Or is this just a University expenses? Thanks to the all-knowing group. Lois Smith, Associate Controller, Sponsored Programs The University of Akron 330-972-6563 xxxxxx@uakron.edu ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== _______________________________________________________________ Confidentiality Statement: This email/fax, including attachments, may include confidential and/or proprietary information and may be used only by the person or entity to which it is addressed. If the reader of this email/fax is not the intended recipient or his or her agent, the reader is hereby notified that any dissemination, distribution or copying of this email/fax is prohibited. If you have received this email/fax in error, please notify the sender by replying to this message and deleting this email or destroying this facsimile immediately. ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================