While I like to say it is a cost to the grant, as a cost of doing
business -- our A133 auditors, however, raised the question, what
benefit did the grant receive from that expense.

In our case, we had purchased non-refundable tickets (always seeking
lowest cost for the grant), and a cancellation occured due to illness on
the traveler's part.  We had to get written approval from the sponsor
allowing the cost in order to avoid a finding on our audit.  We were
able to get sponsor approval, and so did not have a finding or repayment
issue on the grant.

Lesson learned, either pay more for refundable tickets, or be prepared
to contact the sponsor for written approval.  (We are still purchasing
non-refundable tickets.)

Linda Ward, MBA
Grant Accounting Manager
Grant Accounting  35-123A
Children's Hospitals and Clinics of Minnesota
2910 Centre Pointe Dr.
Roseville, MN 55113
651-855-2603
651-855-2690 Fax
email: xxxxxx@childrensmn.org

>>> xxxxxx@UAKRON.EDU 08/28/07 10:45 AM >>>
Hello All,

I'm sure it's come up before, but if anyone has a quick answer that
would be great.

I have a faculty member that was to go to a international conference
in
Cancun when the hurricane was going through.  So of course everything
has been cancelled.  I believe it may be re-scheduled, but there are
still costs to be reimbursed.  Do you know if the reimbursement is
allowable from a NSF international grant?  Or is this just a
University
expenses?

Thanks to the all-knowing group.

Lois Smith,

Associate Controller, Sponsored Programs

The University of Akron

330-972-6563

xxxxxx@uakron.edu

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