We are in the process of re-writing our Time and Effort Reporting Policy and got stuck on a point.

Section J. 10. Compensation for Personal Services b.(2)(b)  states in part that:

“Direct cost activities and F&A cost activities may be confirmed by responsible persons with suitable means of verification that the work was performed.”

What kind of "suitable means of verification" you consider acceptable when a responsible person signs a Time and Effort Report on behalf of an employee who is unavailable to sign it? What do you consider to be a "suitable means of verification" when the employee signs?

~~~~~~~~~~~~~~~~~~~~~~~
Larry Waxler, Director
Office of Sponsored Programs
University of Southern Maine
P.O. Box 9300
Portland, ME  04104-9300
Telephone: 207-780-4413
Telefax: 207-780-4927

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