I like your approach Kristy (as it was the faculty who would have
written the proposal), but at least notifying them in advance what the
terms and conditions are is important (we don't have them sign anything
either).  But as you elude to below, holding a faculty (even with the
Dean's knowledge) responsible for completing the work is a far cry from
a faculty member BEING responsible... in those cases, I just make sure
that those who are far above me (and the faculty member in question)
know in writing what is being promised and I routine provide status of
progress to those same individuals.
Worst part of the job, but necessary to keep the ducks in line..

Thanks,

Jeanne

Office of Research Programs and Services
New College of Florida
http://www.ncf.edu/orps/

"Get all your facts first, then you can distort them as much as you
please." --Mark Twain
-----Original Message-----
From: Research Administration List [mailto:xxxxxx@hrinet.org] On
Behalf Of Kristy Ford
Sent: Tuesday, July 17, 2007 8:59 AM
To: xxxxxx@hrinet.org
Subject: Re: [RESADM-L] Acceptance of Award Documents

When I worked at my previous position at a university, we would ask the
faculty to review a contract prior to executing it.  We did not have
problems with the faculty completing the work in accordance with terms
and conditions and, therefore, did not ask them to sign anything to show
that they accept them.  Plus, the faculty is responsible for completing
the work, but the university is ultimately responsible for ensuring that
terms and conditions of an agreement are followed.  This is why an A.R.
for both entities signs the agreement.  However, if your university is
having problems with faculty completing their work, submitting required
reports, etc, you could simply have them review all agreements and sign
an internal acceptance form prior to executing the contract/agreement.
You would also probably want the faculty's dept. chair, dean, and/or
A.R. to receive a copy of this form, so they can hold their faculty
responsible for completing required work.

Kristy:)

Kristy Ford
Grant Management Manager
Office of Sponsored Programs/MHUMC
4750 Waters Ave. Suite 212
Savannah, GA  31404
(912)350-6379

>>> Katherine Kissmann <xxxxxx@TAMU.EDU> 7/16/2007 4:23 PM >>>
Currently, our organization reviews and approves research agreements on
behalf of our faculty and after the documents are fully executed, we
issue an award letter to the principal investigators (along with a copy
of the agreement) that they sign indicating that they shall conduct the
project in accordance with the terms and conditions of the document.
Does anyone else require their faculty to sign off on the actual award
document or require any acknowledgement of concurrence with the terms
and conditions?

Your comments would be appreciated.

Sincerely,

Katherine

*******************************************
Katherine V. Kissmann, CRA
Associate Director
TEES Office of Sponsored Research
3000 TAMU
College Station, TX 77843-3000

Telephone:  (979)862-1696
Facsimile:  (979)862-1698
Email:  xxxxxx@tamu.edu

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 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.hrinet.org (click on "Listserv Lists")
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