Unfortunately this is an error in the "system" and we have come up with ways to simply "get around it". Your time stamp is now the second try and not the first which is really not true. Your time stamp is the subsequent submission. This is the fundamental struggle. Now if we happen to submit one late we need to write a letter to "correct" something that the system should allow us to correct? Yes, I understand what is necessary to "make it work" (put the NIH number in the federal identifier field) but it should not work that way. It would be best to keep the initial same time stamp throughout the whole process and put any federal reference somewhere else. It would be best for us to communicate that this is an unacceptable situation and Grant.gov should fix this. Dan Nordquist -----Original Message----- From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of Donahue, Sherie (LLU) Sent: Friday, July 06, 2007 1:45 PM To: xxxxxx@hrinet.org Subject: Re: [RESADM-L] what's in the Fed Id field As it is now past the deadline (July 5), the Grants.gov number and original submission date should be referenced in the cover letter, along with the changes that were made for the re-submission of this grant. This is a "reason for consideration" as to why the grant is technically late. As all of the July 5 grants are renewals are resubmissions of an earlier grant proposal, they should include the NIH core grant number as the Federal Identifier. As I said in a previous response, we received an error in the Commons when we used the grants.gov number on the second try of a submission. Here is the actual error message: "Federal Identifier format (SF 424 RR Cover page) is not valid. Please include only the IC and serial number of the prior grant number (e.g., CA123456).- Error" Sherie PS: If this was a re-submission of a grant marked new (that was the June 5 round), then the grants.gov number would be in the federal identifier field. Sherie Donahue, MS Executive Assistant to the Vice Chancellor for Research Affairs Loma Linda University Loma Linda, CA 92350 909/558-8544 909/558-0244 (fax) -----Original Message----- From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of Bonnie Kwit Sent: Friday, July 06, 2007 1:33 PM To: xxxxxx@hrinet.org Subject: Re: [RESADM-L] what's in the Fed Id field Now I'm getting confused. Are you saying that for a corrected/changed submission...if you correct/change the same application, say 5 times, the original grants.gov tracking number (THE FIRST CORRECTED/CHANGED #) should be recorded in the Federal Identifier field? Have I been doing it wrong?? Bob, where are you? Am I wrong? And if I'm wrong does it matter? Bonnie Kwit Grants & Contracts Officer Oakland University 544 O'Dowd Hall (248) 370-4116 -----Original Message----- From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of Nordquist, Daniel G Sent: Friday, July 06, 2007 4:19 PM To: xxxxxx@hrinet.org Subject: Re: [RESADM-L] what's in the Fed Id field I am of the mindset that the g.g tracking # should be the ONLY number in the federal identifier field. The time stamp generated by the first submission is our saving grace for corrections. Therefore, any initial submission would not include any number in that field. Any correction submission(s) would only include the g.g tracking # to maintain the first time stamp. Elsewhere in the document there should be a place for the agency number to go for all agencies. There is simply a struggle here with time stamp importance vs. agency reference number importance. We understand that both are important but we really need to separate them to make our lives easier and reduce confusion in the community. Regards, Dan Nordquist Washington State University -----Original Message----- From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of Bonnie Kwit Sent: Thursday, July 05, 2007 1:59 PM To: xxxxxx@hrinet.org Subject: Re: [RESADM-L] what's in the Fed Id field Your right, no where. But, when submitting a change/corrected application many times, I always use the preceeding g.g tracking #. If before deadline any change they want to make I'll do. Haven't run up against anything after deadline. Bonnie Kwit Grants & Contracts Officer Oakland University 544 O'Dowd Hall (248) 370-4116 -----Original Message----- From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of Robert Beattie Sent: Thursday, July 05, 2007 4:48 PM To: xxxxxx@hrinet.org Subject: [RESADM-L] what's in the Fed Id field Here is my cheat sheet for what to put in the Federal Identifier field for NIH New Application First submission -- nothing in the Federal Identifier field Corrected submissions (NIH errors or PI/SO rejection) -- Grants.gov tracking number ( I use the original one if more than one correction is needed) Not a New Application (resubmission, etc) First submission -- NIH Grant number: 2 letter institute code and 6 digits, including a preceding zero Corrected submission -- NIH Grant number: 2 letter institute code and 6 digits, including a preceding zero That seems pretty easy. So the correct answer to my question below, is no where :) Also, always reject an accepted "imaged" application, before you submit a corrected (or perhaps just changed) version. This is the safest procedure, even though the system might automatically replace with a new version. Do grants office staff allow PI's to make cosmetic and other non- error-fixing changes to imaged applications PRIOR to the deadline, or do you only reject and accept a new one if there is an error/ problem. Do you use different criteria if after the deadline? Bob xxxxxx@umich.edu From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of Robert Beattie Sent: Thursday, July 05, 2007 2:55 PM To: xxxxxx@hrinet.org Subject: Re: [RESADM-L] Proposal rejection on NIH Commons Where do you put the Grants.gov Number when you are sending a corrected version of an NIH resubmission? Bob xxxxxx@umich.edu On Jul 5, 2007, at 2:42 PM, Lucretia Hollingshed wrote: it rejects it automatically when you insert the grants.gov # GRANT00000 in the changed/correct grant that you submitted. I noticed this as well. ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================
