Unfortunately, the grants.gov number isn't the only number that should go in the Federal Identifier field We had a grant re-submission to NIH (that is a submission of a proposal that was not funded in a previous round, not the second submission try in this grant round) on Monday. On the second try, the grant was marked changed/corrected application and the grants.gov number from the previous try was placed in the Federal Identifier field -- this generated an error message in the Commons. We had to resubmit yet again with the previous NIH grant number in the Federal Identifier filed and then it was fine. I think that Bob Beattie did an excellent synopsis of what number to use when below. Sherie Donahue, MS Executive Assistant to the Vice Chancellor for Research Affairs Loma Linda University Loma Linda, CA 92350 909/558-8544 909/558-0244 (fax) -----Original Message----- From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of Nordquist, Daniel G Sent: Friday, July 06, 2007 1:19 PM To: xxxxxx@hrinet.org Subject: Re: [RESADM-L] what's in the Fed Id field I am of the mindset that the g.g tracking # should be the ONLY number in the federal identifier field. The time stamp generated by the first submission is our saving grace for corrections. Therefore, any initial submission would not include any number in that field. Any correction submission(s) would only include the g.g tracking # to maintain the first time stamp. Elsewhere in the document there should be a place for the agency number to go for all agencies. There is simply a struggle here with time stamp importance vs. agency reference number importance. We understand that both are important but we really need to separate them to make our lives easier and reduce confusion in the community. Regards, Dan Nordquist Washington State University -----Original Message----- From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of Bonnie Kwit Sent: Thursday, July 05, 2007 1:59 PM To: xxxxxx@hrinet.org Subject: Re: [RESADM-L] what's in the Fed Id field Your right, no where. But, when submitting a change/corrected application many times, I always use the preceeding g.g tracking #. If before deadline any change they want to make I'll do. Haven't run up against anything after deadline. Bonnie Kwit Grants & Contracts Officer Oakland University 544 O'Dowd Hall (248) 370-4116 -----Original Message----- From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of Robert Beattie Sent: Thursday, July 05, 2007 4:48 PM To: xxxxxx@hrinet.org Subject: [RESADM-L] what's in the Fed Id field Here is my cheat sheet for what to put in the Federal Identifier field for NIH New Application First submission -- nothing in the Federal Identifier field Corrected submissions (NIH errors or PI/SO rejection) -- Grants.gov tracking number ( I use the original one if more than one correction is needed) Not a New Application (resubmission, etc) First submission -- NIH Grant number: 2 letter institute code and 6 digits, including a preceding zero Corrected submission -- NIH Grant number: 2 letter institute code and 6 digits, including a preceding zero That seems pretty easy. So the correct answer to my question below, is no where :) Also, always reject an accepted "imaged" application, before you submit a corrected (or perhaps just changed) version. This is the safest procedure, even though the system might automatically replace with a new version. Do grants office staff allow PI's to make cosmetic and other non- error-fixing changes to imaged applications PRIOR to the deadline, or do you only reject and accept a new one if there is an error/ problem. Do you use different criteria if after the deadline? Bob xxxxxx@umich.edu From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of Robert Beattie Sent: Thursday, July 05, 2007 2:55 PM To: xxxxxx@hrinet.org Subject: Re: [RESADM-L] Proposal rejection on NIH Commons Where do you put the Grants.gov Number when you are sending a corrected version of an NIH resubmission? Bob xxxxxx@umich.edu On Jul 5, 2007, at 2:42 PM, Lucretia Hollingshed wrote: it rejects it automatically when you insert the grants.gov # GRANT00000 in the changed/correct grant that you submitted. I noticed this as well. ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================
