At Penn State, the electronic process that creates an account in our accounting system automatically routes through our Research Protections office if the department indicates there is some sort of protocol needed on the project. The electronic form forces the department to indicate something related to whether any type protocol is needed for the award. They have to consciously indicate "NONE". The electronic form will not permit them to submit the form by leaving the indicator blank. James A. Mattern Director Research Accounting Email - xxxxxx@psu.edu Phone - (814) 865-7525 Fax - (814) 865-3910 http://www.controller.psu.edu/Divisions/ResearchAccounting/ -----Original Message----- From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of Linda Ward Sent: Wednesday, June 27, 2007 6:22 AM To: xxxxxx@hrinet.org Subject: Re: [RESADM-L] Advanced account -adding an IRB fee question I have what may be a tangential question regarding advance accounts, clinical trials, IRB & set up fees. One way we ensure study activity doesn't occur prior to IRB approval (excepting of course the necessary pre-award activity, and work toward obtaining IRB approval - none of which gets charged to the related study) is to wait to set up a grant account until after IRB approval. What this process doesn't take into account is how/where to code the IRB & study set up fees (revenue) associated with the grant prior to set up of the grant #. What are your thoughts/processes? Linda Ward, MBA Grant Accounting Manager Grant Accounting 35-123A Children's Hospitals and Clinics of Minnesota 2910 Centre Pointe Dr. Roseville, MN 55113 651-855-2603 651-855-2690 Fax email: xxxxxx@childrensmn.org >>> xxxxxx@ORSA.UOREGON.EDU 06/26/07 3:46 PM >>> See http://orsa.uoregon.edu/index.cfm?topLevCat=manual <http://orsa.uoregon.edu/index.cfm?topLevCat=manual&page=manual&archived =false&id=43#current> &page=manual&archived=false&id=43#current -----Original Message----- From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of Pamela Miller Sent: Tuesday, June 26, 2007 1:40 PM To: xxxxxx@hrinet.org Subject: [RESADM-L] Advanced accounts We have state funds for intern supervision through local school districts every year. The state does not let the school districts know until the end of the fiscal year how much money they will get. Thus we do not know until the last minute either. So we spend college funds and then transfer the costs once the MOU's or contracts are signed and the accounts are established -a big rush that makes everyone crazy. One suggestion was that we establish an advanced account for each district to allow expenditure authority (with college approval) up to a certain estimated amount. Then we could charge the advanced account for costs during the year. The college would give an acct to charge as back up if the money did not come through for any reason at the end. Possible? Any other ideas? Thanks, Pam Pamela F. Miller, Ph.D. Director, Office of Sponsored Projects The University of San Francisco 2130 Fulton Street San Francisco, CA 94117-1080 TEL 415-422-5368 FAX 415-422-6222 EMAIL xxxxxx@usfca.edu ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== _______________________________________________________________ Confidentiality Statement: This email/fax, including attachments, may include confidential and/or proprietary information and may be used only by the person or entity to which it is addressed. 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