I have what may be a tangential question regarding advance accounts,
clinical trials, IRB & set up fees.

One way we ensure study activity doesn't occur prior to IRB approval
(excepting of course the necessary pre-award activity, and work toward
obtaining IRB approval - none of which gets charged to the related
study) is to wait to set up a grant account until after IRB approval.

What this process doesn't take into account is how/where to code the
IRB & study set up fees (revenue) associated with the grant prior to set
up of the grant #.

What are your thoughts/processes?

Linda Ward, MBA
Grant Accounting Manager
Grant Accounting  35-123A
Children's Hospitals and Clinics of Minnesota
2910 Centre Pointe Dr.
Roseville, MN 55113
651-855-2603
651-855-2690 Fax
email: xxxxxx@childrensmn.org

>>> xxxxxx@ORSA.UOREGON.EDU 06/26/07 3:46 PM >>>
See http://orsa.uoregon.edu/index.cfm?topLevCat=manual
<http://orsa.uoregon.edu/index.cfm?topLevCat=manual&page=manual&archived

=false&id=43#current> &page=manual&archived=false&id=43#current

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@hrinet.org] On
Behalf Of Pamela Miller
Sent: Tuesday, June 26, 2007 1:40 PM
To: xxxxxx@hrinet.org
Subject: [RESADM-L] Advanced accounts

We have state funds for intern supervision through local school
districts every year. The state does not let the school districts know
until the end of the fiscal year how much money they will get.  Thus
we
do not know until the last minute either.

So we spend college funds and then transfer the costs once the MOU's
or
contracts are signed and the accounts are established -a big rush that
makes everyone crazy.

One suggestion was that we establish an advanced account for each
district to allow expenditure authority (with college approval) up to
a
certain estimated amount.  Then we could charge the advanced account
for
costs during the year. The college would give an acct to charge as
back
up if the money did not come through for any reason at the end.

Possible? Any other ideas?

Thanks,

Pam

Pamela F. Miller, Ph.D.
Director, Office of Sponsored Projects
The University of San Francisco
2130 Fulton Street
San Francisco, CA 94117-1080
TEL  415-422-5368
FAX 415-422-6222
EMAIL xxxxxx@usfca.edu

======================================================================
Instructions on how to use the RESADM-L Mailing List, including
subscription information and a web-searchable archive, are available
via
our web site at http://www.hrinet.org (click on "Listserv Lists")
======================================================================

======================================================================
 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.hrinet.org (click on "Listserv Lists")
======================================================================
_______________________________________________________________

Confidentiality Statement:
This email/fax, including attachments, may include confidential
and/or proprietary information and may be used only by the
person or entity to which it is addressed. If the reader of
this email/fax is not the intended recipient or his or her
agent, the reader is hereby notified that any dissemination,
distribution or copying of this email/fax is prohibited. If you
have received this email/fax in error, please notify the sender
by replying to this message and deleting this email or
destroying this facsimile immediately.

======================================================================
 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.hrinet.org (click on "Listserv Lists")
======================================================================