On May 1, 2007, at 9:26 AM, McManus, Beth wrote:

> This discussion is interesting, because we have always split rates
> when the negotiated rate changes mid-project.  Both at this
> institution and a previous one I was with - in fact there was one
> instance that I recall where the NIH actually went back and
> corrected the error they had made in not adjusting our rate during
> a grant period.
>
> Beth
> -----Original Message-----
> From: Research Administration List [mailto:xxxxxx@hrinet.org] On
> Behalf Of Rosemary Ruff
> Sent: Tuesday, May 01, 2007 9:08 AM
> To: xxxxxx@hrinet.org
> Subject: Re: [RESADM-L] F&A rates and grants.gov
>
>
> I not sure why you would want to split rates during a budget year.
> A-21 is pretty specific about which rate to apply when your F&A
> rate changes — one award, one rate unless the award segments are
> competing.  The rate to be used is the one in effect at the time of
> initial award for all non-competing segments. The citation from
> A-21 is below.
>
> G. Determination and application of F&A cost rate or rates.
>
> 7. Fixed rates for the life of the sponsored agreement.
> Federal agencies shall use the negotiated rates for F&A costs in
> effect at the time of the initial award throughout the life of the
> sponsored agreement. "Life" for the purpose of this subsection
> means each competitive segment of a project. A competitive segment
> is a period of years approved by the Federal funding agency at the
> time of the award. If negotiated rate agreements do not extend
> through the life of the sponsored agreement at the time of the
> initial award, then the negotiated rate for the last year of the
> sponsored agreement shall be extended through the end of the life
> of the sponsored agreement. Award levels for sponsored agreements
> may not be adjusted in future years as a result of changes in
> negotiated rates.
> In the long run, I think you will find that there isn't any
> advantage to splitting rates and one of the disadvantages is the
> problem you are now facing.
>
> Rosemary
>
>
> At 07:52 AM 5/1/2007, you wrote:
>> We had the same issue and calculated the F&A by splitting the
>> calculation as described below.  This didn't cause any grants.gov
>> errors.
>>
>> Alex
>>
>>
>> -----------------------------------------<?xml:namespace prefix =
>> o ns = "urn:schemas-microsoft-com:office:office" />
>>
>> Alexander Schoen
>>
>> Director, Office of Sponsored Programs
>>
>> <?xml:namespace prefix = st1 ns = "urn:schemas-microsoft-
>> com:office:smarttags" />Winthrop-University Hospital
>>
>> 222 Station Plaza North, Suite 510
>>
>> Mineola, NY  11501
>>
>> Phone: (516) 663-4931
>>
>> Fax:     (516) 663-9718
>>
>> xxxxxx@winthrop.org
>> -----Original Message-----
>> From: Research Administration List [ mailto:xxxxxx@hrinet.org]
>> On Behalf Of Evelyn Ford
>> Sent: Tuesday, May 01, 2007 5:39 AM
>> To: xxxxxx@hrinet.org
>> Subject: Re: [RESADM-L] F&A rates and grants.gov
>>
>> Hi, Vicki --
>>
>> We've had to deal with exactly this situation for quite awhile.
>>
>> On both the modular (PHS398 Modular Budget) and Research & Related
>> Budget forms in PureEdge, there are four lines available in each
>> budget period to show the calculation for F&A. Just show the
>> amount used as a base for the first calculation on the first line
>> and then the balance for 7 months on the second line. Each line
>> has it's own F&A rate to be applied against it.
>>
>> So, if your base is $100,000 for the entire year, then line 1
>> would show a base of $50,000, the rate would be cited as 51.5%,
>> and funds requested would be $25,750. The second line would be an
>> F&A base of $70,000, rate = 52.5%, funds requested = $36,750. If
>> you had an unusual situation where the distribution of the base
>> wasn't straightforward, you could determine some other
>> distribution of the base amount in the two periods, but be sure to
>> explain it in the budget justificaiton.
>>
>> -- Evelyn
>> ---------------------------------------------------
>> Evelyn J. Ford
>> Director, Sponsored Research
>> Center for Clinical Epidemiology & Biostatistics
>> School of Medicine, University of Pennsylvania
>> 103C Blockley Hall
>> 423 Guardian Drive
>> Philadelphia PA 19104-6021
>> voice 215.573.1360        fax 215.573.5518
>> xxxxxx@mail.med.upenn.edu
>> http://www.cceb.upenn.edu/
>>
>>
>> At 08:13 PM 4/30/2007, Vicki Krell wrote:
>>> Hi, everyone. We’ve just renegotiated our F&A rate and are now
>>> trying to determine how to best and most accurately indicate the
>>> correct rate on a grants.gov budget (let’s use NIH as an example)
>>> when we might have 2 different rates that apply to one budget
>>> year. In the old days, we could just type in 5 months at 51.5%
>>> and 7 months at 52.5% (for example) but I can’t think of any way
>>> that is possible on an NIH itemized budget in grants.gov. We’ve
>>> discussed budgeting with the rate in affect at the start of the
>>> budget period for that entire year, but we’re also trying to see
>>> all our options. Since I’m sure that many of you in Researchadmin
>>> land have been or will be in a similar situation, any opinions,
>>> suggestions, etc. would be greatly appreciated.
>>>
>>> Thanks!
>>> Vicki
>>>
>>> Vicki Krell, CRA
>>> Sponsored Projects Site Supervisor
>>> Office for Research and Sponsored Projects Admin.
>>> Arizona State University
>>> (480) 965-2171
>>> (480) 965-1703 - fax
>>> xxxxxx@asu.edu
>>>
>>>
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>>
>> ---------------------------------------------------
>> Evelyn J. Ford
>> Director, Sponsored Research
>> Center for Clinical Epidemiology & Biostatistics
>> School of Medicine, University of Pennsylvania
>> 103C Blockley Hall
>> 423 Guardian Drive
>> Philadelphia PA 19104-6021
>> voice 215.573.1360        fax 215.573.5518
>> xxxxxx@mail.med.upenn.edu
>> http://www.cceb.upenn.edu/
>>
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>
> Rosemary H. Ruff, Director
> Research Support & Sponsored Programs
> University of Arkansas Fayetteville
> Fayetteville, AR  72702
> (479)575-3845 FAX: (479)575-3846
> CONFIDENTIALITY NOTICE: This transmission is intended only for the
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> making any further disclosure of this information without the
> specific written consent of the person to whom it pertains, or as
> otherwise permitted by law. Any unauthorized further disclosure in
> violation of the law may result in a fine or jail sentence or both.
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> received this email in error please notify the originator of the
> message. Any views expressed in this message are those of the
> individual sender. This message has been scanned for viruses and
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