On May 1, 2007, at 9:26 AM, McManus, Beth wrote: > This discussion is interesting, because we have always split rates > when the negotiated rate changes mid-project. Both at this > institution and a previous one I was with - in fact there was one > instance that I recall where the NIH actually went back and > corrected the error they had made in not adjusting our rate during > a grant period. > > Beth > -----Original Message----- > From: Research Administration List [mailto:xxxxxx@hrinet.org] On > Behalf Of Rosemary Ruff > Sent: Tuesday, May 01, 2007 9:08 AM > To: xxxxxx@hrinet.org > Subject: Re: [RESADM-L] F&A rates and grants.gov > > > I not sure why you would want to split rates during a budget year. > A-21 is pretty specific about which rate to apply when your F&A > rate changes — one award, one rate unless the award segments are > competing. The rate to be used is the one in effect at the time of > initial award for all non-competing segments. The citation from > A-21 is below. > > G. Determination and application of F&A cost rate or rates. > > 7. Fixed rates for the life of the sponsored agreement. > Federal agencies shall use the negotiated rates for F&A costs in > effect at the time of the initial award throughout the life of the > sponsored agreement. "Life" for the purpose of this subsection > means each competitive segment of a project. A competitive segment > is a period of years approved by the Federal funding agency at the > time of the award. If negotiated rate agreements do not extend > through the life of the sponsored agreement at the time of the > initial award, then the negotiated rate for the last year of the > sponsored agreement shall be extended through the end of the life > of the sponsored agreement. Award levels for sponsored agreements > may not be adjusted in future years as a result of changes in > negotiated rates. > In the long run, I think you will find that there isn't any > advantage to splitting rates and one of the disadvantages is the > problem you are now facing. > > Rosemary > > > At 07:52 AM 5/1/2007, you wrote: >> We had the same issue and calculated the F&A by splitting the >> calculation as described below. This didn't cause any grants.gov >> errors. >> >> Alex >> >> >> -----------------------------------------<?xml:namespace prefix = >> o ns = "urn:schemas-microsoft-com:office:office" /> >> >> Alexander Schoen >> >> Director, Office of Sponsored Programs >> >> <?xml:namespace prefix = st1 ns = "urn:schemas-microsoft- >> com:office:smarttags" />Winthrop-University Hospital >> >> 222 Station Plaza North, Suite 510 >> >> Mineola, NY 11501 >> >> Phone: (516) 663-4931 >> >> Fax: (516) 663-9718 >> >> xxxxxx@winthrop.org >> -----Original Message----- >> From: Research Administration List [ mailto:xxxxxx@hrinet.org] >> On Behalf Of Evelyn Ford >> Sent: Tuesday, May 01, 2007 5:39 AM >> To: xxxxxx@hrinet.org >> Subject: Re: [RESADM-L] F&A rates and grants.gov >> >> Hi, Vicki -- >> >> We've had to deal with exactly this situation for quite awhile. >> >> On both the modular (PHS398 Modular Budget) and Research & Related >> Budget forms in PureEdge, there are four lines available in each >> budget period to show the calculation for F&A. Just show the >> amount used as a base for the first calculation on the first line >> and then the balance for 7 months on the second line. Each line >> has it's own F&A rate to be applied against it. >> >> So, if your base is $100,000 for the entire year, then line 1 >> would show a base of $50,000, the rate would be cited as 51.5%, >> and funds requested would be $25,750. The second line would be an >> F&A base of $70,000, rate = 52.5%, funds requested = $36,750. If >> you had an unusual situation where the distribution of the base >> wasn't straightforward, you could determine some other >> distribution of the base amount in the two periods, but be sure to >> explain it in the budget justificaiton. >> >> -- Evelyn >> --------------------------------------------------- >> Evelyn J. Ford >> Director, Sponsored Research >> Center for Clinical Epidemiology & Biostatistics >> School of Medicine, University of Pennsylvania >> 103C Blockley Hall >> 423 Guardian Drive >> Philadelphia PA 19104-6021 >> voice 215.573.1360 fax 215.573.5518 >> xxxxxx@mail.med.upenn.edu >> http://www.cceb.upenn.edu/ >> >> >> At 08:13 PM 4/30/2007, Vicki Krell wrote: >>> Hi, everyone. We’ve just renegotiated our F&A rate and are now >>> trying to determine how to best and most accurately indicate the >>> correct rate on a grants.gov budget (let’s use NIH as an example) >>> when we might have 2 different rates that apply to one budget >>> year. In the old days, we could just type in 5 months at 51.5% >>> and 7 months at 52.5% (for example) but I can’t think of any way >>> that is possible on an NIH itemized budget in grants.gov. We’ve >>> discussed budgeting with the rate in affect at the start of the >>> budget period for that entire year, but we’re also trying to see >>> all our options. Since I’m sure that many of you in Researchadmin >>> land have been or will be in a similar situation, any opinions, >>> suggestions, etc. would be greatly appreciated. >>> >>> Thanks! >>> Vicki >>> >>> Vicki Krell, CRA >>> Sponsored Projects Site Supervisor >>> Office for Research and Sponsored Projects Admin. >>> Arizona State University >>> (480) 965-2171 >>> (480) 965-1703 - fax >>> xxxxxx@asu.edu >>> >>> >>> ==================================================================== >>> == Instructions on how to use the RESADM-L Mailing List, >>> including subscription information and a web-searchable archive, >>> are available via our web site at http://www.hrinet.org (click on >>> "Listserv Lists") >>> ==================================================================== >>> == >>> >>> ==================================================================== >>> == Instructions on how to use the RESADM-L Mailing List, >>> including subscription information and a web-searchable archive, >>> are available via our web site at http://www.hrinet.org (click on >>> "Listserv Lists") >>> ==================================================================== >>> == >> >> --------------------------------------------------- >> Evelyn J. Ford >> Director, Sponsored Research >> Center for Clinical Epidemiology & Biostatistics >> School of Medicine, University of Pennsylvania >> 103C Blockley Hall >> 423 Guardian Drive >> Philadelphia PA 19104-6021 >> voice 215.573.1360 fax 215.573.5518 >> xxxxxx@mail.med.upenn.edu >> http://www.cceb.upenn.edu/ >> >> CONFIDENTIALITY NOTICE: This transmission is intended only for the >> individual or entity to which it is addressed and contains >> information that is confidential. If you have received this >> communication in error, please notify the sender at the email >> address above and delete this email immediately. This information >> has been disclosed to you from confidential records and is >> protected by federal and state law. This information may include >> confidential mental health, substance abuse, alcohol abuse and/or >> HIV related information. Federal and state law prohibits you from >> making any further disclosure of this information without the >> specific written consent of the person to whom it pertains, or as >> otherwise permitted by law. Any unauthorized further disclosure in >> violation of the law may result in a fine or jail sentence or >> both. A general authorization for the release of this information >> may not be sufficient authorization for further disclosure. If you >> have received this email in error please notify the originator of >> the message. Any views expressed in this message are those of the >> individual sender. This message has been scanned for viruses and >> spam by SurfControl RiskFilter - E-mail. >> ===================================================================== >> = Instructions on how to use the RESADM-L Mailing List, including >> subscription information and a web-searchable archive, are >> available via our web site at http://www.hrinet.org (click on >> "Listserv Lists") >> ===================================================================== >> = >> >> ===================================================================== >> = Instructions on how to use the RESADM-L Mailing List, including >> subscription information and a web-searchable archive, are >> available via our web site at http://www.hrinet.org (click on >> "Listserv Lists") >> ===================================================================== >> = > > Rosemary H. Ruff, Director > Research Support & Sponsored Programs > University of Arkansas Fayetteville > Fayetteville, AR 72702 > (479)575-3845 FAX: (479)575-3846 > CONFIDENTIALITY NOTICE: This transmission is intended only for the > individual or entity to which it is addressed and contains > information that is confidential. If you have received this > communication in error, please notify the sender at the email > address above and delete this email immediately. This information > has been disclosed to you from confidential records and is > protected by federal and state law. This information may include > confidential mental health, substance abuse, alcohol abuse and/or > HIV related information. Federal and state law prohibits you from > making any further disclosure of this information without the > specific written consent of the person to whom it pertains, or as > otherwise permitted by law. Any unauthorized further disclosure in > violation of the law may result in a fine or jail sentence or both. > A general authorization for the release of this information may not > be sufficient authorization for further disclosure. If you have > received this email in error please notify the originator of the > message. Any views expressed in this message are those of the > individual sender. This message has been scanned for viruses and > spam by SurfControl RiskFilter - E-mail. > ====================================================================== > Instructions on how to use the RESADM-L Mailing List, including > subscription information and a web-searchable archive, are > available via our web site at http://www.hrinet.org (click on > "Listserv Lists") > ====================================================================== > > ====================================================================== > Instructions on how to use the RESADM-L Mailing List, including > subscription information and a web-searchable archive, are > available via our web site at http://www.hrinet.org (click on > "Listserv Lists") > ====================================================================== **************************************************************** Terri Maxwell, Project Representative University of Michigan, Research Administration 3003 S. State St. Room 1040 Ann Arbor, MI 48109-1274 voice 734-764-7246, fax 734-764-8510 ***************************************************************** ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================
