Hello-
I also have a procurement-related question. We recently revised our
procurement policies and included a category of purchase (less than $5k)
that we deem "small dollar purchase" that does not require getting
quotations. These types of purchases are generally made using our p-card.
The auditor today asked me how we know we got the lowest possible price for
small dollar purchases if no quotations are required.

We reviewed what seemed like hundreds of procurement policies when we were
in the process of revising ours, and I know this is common practice. What I
don't know is how to respond to the auditor. I'm wondering if any
procurement-types out there can give me a good citation to justify no
quotations for small dollars purchases (up to the couple thousand dollar
range.)
Thanks,

Maureen McMahon

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of
Blake, Valerie
Sent: Thursday, April 26, 2007 4:30 PM
To: xxxxxx@hrinet.org
Subject: [RESADM-L] Smalll Business Vendor Utilization Program

Hello Fellow Research Administrators,

We are trying to develop a set of policies and procedures to meet
federal research contract requirements for purchasing goods/services
from small businesses.

I would appreciate it very much if you would share any policies and
procedures that you have created for your institution.

Thanks.

Valerie

Valerie A. Blake
Assistant Director
Office of Grants and Contracts
Feinstein Institute for Medical Research
North Shore-Long Island Jewish Health System
5 Dakota Drive, Suite 307
Lake Success, NY  11042
Phone:  (516) 719-3100
Fax:  (516) 719-3110
Email:  xxxxxx@nshs.edu

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