Christian,

You should use the fixed-price F&A rate if your institution accept this
award.

We have a negotiated F&A rate for our institute if the sponsor does not
have a specific F&A rate.  But if the sponsor has a specific F&A rate
and your institution accepted the award, you should use sponsor's rate
regardless your actual costs.

Angie luan

Christian Hess wrote:
> Greetings,
>
> When you receive a firm fixed-price agreement, how are you
> treating/accounting for F&A costs under those types of awards?  Are you
> taking the full sponsor approved amount budgeted for F&A (which is part
> of the fixed fee), or are you collecting actual costs and charging F&A
> costs as they incur?  What do you do when you are cost-effective and
> have money left over, do you take the full F&A at that point?
>
> The trouble I'm having is that our Fiscal folks are telling me that
> without labor charges (our F&A is calculated against salaries and
> fringes), they can't "book" F&A.  I am of the opinion that our actual
> cost experience is irrelevant once we accept a fixed fee to provide a
> deliverable.  We are free to debit F&A according to our budget estimate,
> and accounting should "account" for it.
>
> Can someone help me on this?
>
> Thanks,
> Christian
>
> Christian Hess
> Project Development Officer
> Indiana University of Pennsylvania Research Institute
> xxxxxx@iup.edu <mailto:xxxxxx@iup.edu>
>
>
>
>
>
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