Mike,

At ISU we ask the PI/Department for a copy of the Proposal as submitted.
We don't copy and mail centrally so they make an extra paper copy for
us.  When we submit electronically (centrally), we save a copy of the
file and don't ask the PI/Department for a paper copy.  For NSF and NIH,
we save the PDF file of the entire proposal and the Grants.gov
application.  For all other Grants.gov submissions, we only save the
Grants.gov application.  Since our internal routing form is electronic,
we save the files to the same folder as the "GoldSheet."

Diane

Diane M. Meyer, Proposal Team Director
Office of Sponsored Programs Administration
Iowa State University
1138 Pearson
Ames, Iowa  50011-2207
515-294-4567 (voice)  515-294-8000 (fax)

http://ospa.iastate.edu

Why not try and see positive things, to just touch those things and make
them bloom?

-Thich Nhat Hanh

> -----Original Message-----
> From: Research Administration List [mailto:xxxxxx@hrinet.org] On
Behalf
> Of Nguyen, Michael M
> Sent: Monday, April 02, 2007 11:09 AM
> To: xxxxxx@hrinet.org
> Subject: Re: [RESADM-L] Grants.gov saving files
>
> Hi Bob,
>
> Do you guys archive the PDF image even though you can just pull it
from
> Commons?
>
> I've heard conflicting things, but don't grant images stay in commons
> indefinitely?
>
> It would be interesting to see how some of the advanced solutions
handle
> this?  Are you guys just storing the xml data in a database?  Or do
you
> actually keep a image of the final application?
>
> Many thanks.
>
> Mike
>
>
> Michael Nguyen
> Electronic Research Administrator
> Office of Sponsored Research (OSR)
> Fred Hutchinson Cancer Research Center
> P| 206.667.6925
> F| 206.667.6221
> E| xxxxxx@fhcrc.org | Live Messenger
>
> -----Original Message-----
> From: Research Administration List [mailto:xxxxxx@hrinet.org] On
> Behalf Of Robert Beattie
> Sent: Friday, March 30, 2007 1:09 PM
> To: xxxxxx@hrinet.org
> Subject: Re: [RESADM-L] Grants.gov saving files
>
> We might see a full document printing capability with the new Adobe
> Forms version.  This enhancement was on everyone's list.  In a few
> weeks, when that new version is released, we will see what archiving
> options there are.  I would print to a .pdf file to save it.
>
> A fully printable/savable version of applications are now available in
> the HHS Commons.
>
> For other agencies, I would suggest that you decide what you need from
> the PureEdge version, and print those, to .pdf.  PureEdge Viewer will
be
> available until October.
>
> Bob
> ------------------------------
> Robert Beattie
> UMich Grants.gov Liaison
> Managing  Project Representative
>      for Electronic Research Administration
> Division of Research Development and Administration
> University of Michigan
> xxxxxx@umich.edu   (734) 936-1283
> Learn more about Grants.gov @ UMICH
> http://www.research.umich.edu/era/grants_gov/
>
>
>
> On Mar 30, 2007, at 3:53 PM, Lawrence Waxler wrote:
>
> We are in the process of moving entirely to electronic document filing
> and just realized that (surprise) grants.gov is a problem.
>
> As you know, NSF FASTLANE (which we all love) gives you back a PDF
> version of your proposal which we can file. (It also serves as an
> indication that what NSF received was what you transmitted.) With g.g,
> since there is no way to get a full copy of the proposal back, what
> documentation do you maintain of the proposal?
>
> We also have some concern about the proposals that have gone out via
> the PureEdge software. What happens to all of those when PureEdge is
> phased out later that year and when the software is no longer
available?
> (We're burning a copy of the software to a CD for reinstallation when
we
> replace PCs.)
>
>
>
> ~~~~~~~~~~~~~~~~~~~~~~~
> Larry Waxler, Director
> Office of Sponsored Programs
> University of Southern Maine
> P.O. Box 9300
> Portland, ME  04104-9300
> Telephone: 207-780-4413
> Telefax: 207-780-4927
>
>
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