Dawn,
Maybe I'm missing something, but I do not see how a pre-award office could
possibly do this unless the office is linked to the postaward and there is
some reason for the PI to work with this person. We are a pre-award office
and once an award is made, we have little knowledge of program progress and
do not see the PI until s/he is working on a new proposal. After an award
is made, the PIs work solely with our post award office on effort
reporting, etc. Because post award monitors the budget expenditures, they
have the wherewithal to point out issues as they arise and the PIs have
good reason to connect with this office. Personally, I think placing this
responsibility in a pre-award office would be a set up for failure, unless
their is a restructuring that links the office to post award so that as
issues arise they be dealt with cooperatively between the two offices. In
fact, anyone given this responsibility would need to be connected to one or
both of these offices I would assume and the PIs would need have reason to
interact with that person. At our institution, the deans (on paper) are
responsible for overseeing programmatic outcomes. How well this works would
be another discussion!
Donna Berger, Ph.D.
Coordinator, Academic Grants
Marist College
Phone: 845-575-3670
Dawn Underwood
<xxxxxx@ISUGW
.INDSTATE.EDU> To
Sent by: Research xxxxxx@hrinet.org
Administration cc
List
<xxxxxx@hrinet. Subject
org> [RESADM-L] Question about where a
particular function should be
located
03/21/2007 12:16
PM
Please respond to
Research
Administration
Discussion List
<xxxxxx@hrinet.
org>
Your responses to the following questions are much appreciated, and
needed as soon as possible.
Our university is considering a new role/position that would be
responsible for working with PIs to ensure that they are completing all
the required documentation (other than budgetary) and programmatic goals
required of grant funded projects. For example, the position would
check files for complete and accurate documentation on program
participants, as well as keeping up on whether the appropriate number of
participants are being served. If your institution has such a position,
in what office are they located and to whom do they report? Those of
you without this position, where would you think the position should be
located and to whom they should report (ie: pre-award office, post-award
office, internal auditing office, other)? Please explain why you feel
that this position should be located in the office you state. Our
institution does not have a separate compliance office at this time.
To give you a bit of background, it has been suggested that this
responsibility be housed in the pre-award office, and that no new
personnel be hired. This would significantly affect the number of
workshops given and the level of support provided to faculty and staff
grantwriters. I'm hoping to learn perspectives on what is in the best
interest of the institution. Thus, I am keenly interested in learning
what other research administrators think about where this responsibility
should lie.
Thank you for your help.
Dawn
Dawn Underwood
Director
Sponsored Programs
College of Education, Room 120
Indiana State University
Terre Haute, Indiana
Phone: 812-237-3088
Fax: 812-237-3092
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