Yes, I think the issue you are describing is something we have encountered with an AHRQ grant, managed through the same PMS system. I am woefully unequipped to discuss this, but our accountant brought it to my attention, and we are trying to understand what has occurred and what needs to be done about it.

----------------------------------------------------
Molly Daniel
Grants Specialist
Planning Department
Sarah Bush Lincoln Health Center
1000 Health Center Drive
Mattoon, IL  61938
tel. 217.258.2195
fax 217.258.4135
email: xxxxxx@sblhs.org
http://www.sarahbush.org

> -----Original Message-----
> From: Research Administration List
> [mailto:xxxxxx@hrinet.org]On Behalf
> Of Lily Gebrenegus
> Sent: Wednesday, January 31, 2007 4:12 PM
> To: xxxxxx@hrinet.org
> Subject: [RESADM-L] HRSA Reporting Question
>
>
> Hello!
>   We've recently encountered some reporting discrepancies on our HRSA
> grants.  Since HRSA's transition to the "this period only" reporting,
> our traditional treatment of unliquidated obligations no
> longer seems to
> be working.  We had been reporting the unliquidated
> obligations and then
> essentially carrying those funds forward to the next year for
> when the
> actual expenditures posted to our university's financial
> system.  (Each
> funding year gets a new account number in our system.)  This was
> consistent with the PMS draws and reporting.
>     In that next year, we included the carried forward unliquidated
> obligations in the total federal funds authorized and the (now) paid
> unliquidated obligations were included in the reporting year's
> expenditures.  The feedback we are getting now from HRSA is
> that their
> system considers the unliquidated obligations fully spent in the year
> they are reported.  They view our FSR as overstated in the
> federal funds
> authorized for the reporting year.  Our expenditures are
> overstated as
> well, by the previously reported unliquidated obligations.  This is
> especially problematic with our training grants where we must
> identify
> the trainee obligations.
>     Is anyone else encountering any similar reporting
> problems with HRSA
> in regards to the treatment of unliquidated obligations?  How
> are other
> institutions managing unliquidated obligations?
>
> --
> Thanks!
> Lily
>
> ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
> ~~~~~~~~~~~~
> Lily Gebrenegus, CRA           		   Grants Manager
> Teams 3 and 4	                    	   3917 University Way
> NE, Box 351122
> Grant and Contract Accounting   	   Seattle, WA  98105-6692
> Telephone: (206) 543-0817       	   Fax: (206) 543-0764
> ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
> ~~~~~~~~~~~~
>
>
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