Re: declined proposals Witt, Carolyn 11 Jan 2007 15:21 EST
Our practice is to retain for one additional fiscal year beyond the year submitted. Prior to shredding, we send standard email to the respective PIs notifying them of our intent to destroy, offering them the opportunity to retrieve from our office if desired. Additionally, the staff does a quick review of those proposals slated for destruction to determine if there are any that should be retained for "special" circumstances. Since each of the staff serves as the Primary-Point-of-Contact for a specific group of faculty, they are usually aware of the "special" proposals that merit saving. Carolyn W. Witt, MEd, MBA Director of Grants and Contracts Van Andel Institute 333 Bostwick Ave., NE Grand Rapids, MI 49503 Phone: (616) 234-5542 Fax: (616) 234-5543 E-mail: xxxxxx@vai.org -----Original Message----- From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of Sharon Lauray Sent: Thursday, January 11, 2007 2:10 PM To: xxxxxx@hrinet.org Subject: Re: [RESADM-L] declined proposals Our pre-award office keeps the declined proposals for 3 years. The PI keeps their own copy which they have before it is submitted to our office. >>> Pamela Miller <xxxxxx@USFCA.EDU> 01/11/07 1:52 PM >>> Of course 99.9% of our proposals are funded, but we do have a few that get turned down. I am interested in finding out how others in pre-award offices handle declined proposals. Do you keep them in your files for a certain period of time-if so how long? Do you return them to the PI, or just shred them? Pamela F. Miller, Ph.D. Director, Office of Sponsored Projects The University of San Francisco 2130 Fulton Street San Francisco, CA 94117-1080 TEL 415-422-5368 FAX 415-422-6222 EMAIL xxxxxx@usfca.edu ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== This email message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient(s) please contact the sender by reply email and destroy all copies of the original message. Thank you. ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================