FYI on Supplemental Pay Issue: Some of the Oklahoma colleges and universities' policies do not address supplemental pay for admin or staff. I am told that in one university administrators may not work outside of the university...period. This coincides with a trend where - because faculty are stretched too thinly - administrators "stand in" for faculty expertise when applying for grant funding. For example, it might be the case that it might be the case where a junior administrator ($30K-$50K) or staff member has a strong background in physics and no-one from the physics department has the time (or inclination) to compete or contribute to a grant completion. Should the grant be funded, the "stand-in" heavily contributes to the project success but the budgeted costs for that contribution goes into the general fund. I wonder if this has happened on any other campuses? Linda Mason, Ed.D. Coordinator for Grants and External Funding Assistance Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 Oklahoma City, OK 73104 405-225-9486 800-858-1840 405-225-9230 Fax xxxxxx@osrhe.edu web: www.okhighered.org/grant-opps/ IP: 164.58.250.178 (on 24hr/7days/wk) -----Original Message----- From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of Jason K McCrory Sent: Thursday, January 04, 2007 7:47 AM To: xxxxxx@hrinet.org Subject: Re: [RESADM-L] Supplemental Pay for Faculty I find no portion of A-21 that disallows supplemental pay. Under section J, part 8, I find the following statements. "Incidental work (that in excess of normal for the individual), for which supplemental compensation is paid by an institution under institutional policy, need not be included in the payroll distribution systems described below, provided such work and compensation are separately identified and documented in the financial management system of the institution." "However, in unusual cases where consultation is across departmental lines or involves a separate or remote operation, and the work performed by the consultant is in addition to his regular departmental load, any charges for such work representing extra compensation above the base salary are allowable provided that such consulting arrangements are specifically provided for in the agreement or approved in writing by the sponsoring agency." What I do find are institutions that feel it necessary to roll supplemental pay into the salary component, which then becomes part of the effort reporting cycle. Whether this is done because of an interpretation of IRS regulations, at the behest of the payee (who wants to have it included for retirement fund calculation) or some legitimate reason, it is the decision to include them in the payroll system that is the issue and not A-21. If I am wrong in my understanding of A-21, feel free to correct me. Jason -----Original Message----- From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of Susan Greene Sent: Wednesday, January 03, 2007 12:26 PM To: xxxxxx@hrinet.org Subject: Re: [RESADM-L] Supplemental Pay for Faculty MUSC doesn't allow it per A-21. Susan -----Original Message----- From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of Karen Henry Sent: Wednesday, January 03, 2007 12:28 PM To: xxxxxx@hrinet.org Subject: Re: [RESADM-L] Supplemental Pay for Faculty Supplemental pay is a problem for us too and we are in the process of revising our supplemental pay policy. Some of the issues that we are still considering are as follows. I'd love to hear how others are handling these issues. 1. Do you allow supplemental pay for faculty and staff or just faculty? 2. How much supplemental pay do you consider reasonable? 20% extra? 3. Do you allow supplemental pay for faculty during off-contract period? Example, Professor Smith is a 9-month employee but has 3 months of summer support from various sponsored projects. Do you allow him to earn 100% from sponsored research during the summer and to teach summer school? 4. Do you allow faculty to earn supplemental compensation in excess of their base rate if the sponsor is non-federal? 5. How do you interpret A-21 section J.10 d 1? We have heard that some institutions are not allowing supplemental pay on sponsored projects at all. How do you define "separate or remote operation". We have many US Dept. of Ed grants where faculty are performing work at the K-12 public schools. Would you consider that separate or remote? We'd welcome your thoughts and ideas too. Thanks, Karen Henry, Director Office of Research Administration Boise State University 1910 University Drive Boise, ID 83725-1135 (208) 426-1571 (208) 426-1048 xxxxxx@boisestate.edu >>> "Rosales, Laura" <xxxxxx@TAMUCC.EDU> 1/3/2007 9:28 AM >>> At our institution, we have been dealing with an issue regarding supplemental pay for faculty members. According to OMB Circular A-21, Section J 10, A and D1, it discusses faculty consultation on sponsored agreements and that supplemental compensation is allowed with some restrictions mentioned in section D1. Are there any other regulations out there that we should consult with regarding supplemental pay? The issue of supplemental pay has become a big issue where we've had a number of faculty asking for supplemental pay for work on sponsored programs that is above their jobs-sometimes over 100%. But, if not paid, they will not perform this work. We have a policy that says that if a faculty member is at 100% effort already and is awarded a sponsored project during the semester, the policy allows for a faculty to be paid up to 20% above their 100% workload temporarily until the semester is over and their schedule can be revised for the following semester to allow for release time for the sponsored project. But, that is all. We get all other kinds of scenarios where faculty are turning in supplemental pay forms for work they are doing while sometimes teaching a full load. What kind of examples have you had? What kind of policies have you initiated in this area? Is it a problem for ya'll? Thank you in advance for any guidance you can give us! Laura Leal Rosales, CRA Sr. Grants & Contract Admininstrator Office of Graduate Studies & Research Texas A&M University-Corpus Christi 6300 Ocean Drive, Unit # 5844 Corpus Christi, Texas 78412 Phone: 361-825-3882 Fax: 361-825-2755 xxxxxx@tamucc.edu ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================
