For budget forms in particular, my take is depending on the type and size of the proposal, different budget pages may need to be used. Hence, submitting the budget isn;t the option.... The option lays in what form to use to fit your proposal and budget. Use of instructions are key (and use of the correct version of instructions are essential)... even more so now with the electronic submission process. Not every field and form are as intuitive as they may appear.... ERIN C. DAVIS Grants Development Specialist Office of Research, Room C-345 Wadsworth Center, NYS DOH Empire State Plaza, Corning Tower P.O. Box 509 Loading Dock J (courier only) Albany, NY 12201-0509 (518) 474-6602 (phone) (518) 402-5540 (fax) Carolyn Elliott-Farino <xxxxxx@KENNESA To W.EDU> xxxxxx@hrinet.org Sent by: Research cc Administration List Subject <xxxxxx@hrinet. Re: [RESADM-L] NOAA proposal org> acceptante/rejection 12/21/2006 10:01 AM Please respond to Research Administration Discussion List <xxxxxx@hrinet. org> with grants.gov, optional doesn't really mean that it's optional to you. you really have to follow all the guidelines to make sure you've submitted everything. with NIH all the budget forms are listed under the optional docs. why, i don't know. the good thing is that with an R03 he hasn't missed a deadline, although he has lost four months ... but it could be worse. :-) >>> xxxxxx@ORSP.RUTGERS.EDU 12/21/2006 9:44:41 AM >>> Yes, indeed the forms/file we under the “Optional Attachments”, but were mandatory for this sponsor. The attachment file includes mostly admin items, like biosketches and other support. The entire research plan is in their possession. For reasons that nobody can explain on our .xfd file all the forms and files are on the right side of the page, but at grants.gov that one file is listed on the left and therefore was not part of the submission. NOAA also retrieved the package from grants.gov ½ hour before the deadline, but didn’t notify us of the problem until a week later, when it was too late for us to resubmit. They’re not taking responsibility for anything in the process, nor are they willing to move on their position. Maryellen O'Brien Acting Director Office of Research and Sponsored Programs Rutgers, The State University ASB III, 3 Rutgers Plaza New Brunswick, NJ 08901 Voice: 732-932-0150 x2111 Fax: 732-932-0162 email: xxxxxx@orsp.rutgers.edu web: http://orsp.rutgers.edu From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of Bloomberg, Robert Sent: Thursday, December 21, 2006 9:36 AM To: xxxxxx@hrinet.org Subject: Re: [RESADM-L] NOAA proposal acceptante/rejection If the form was optional, why did they reject the proposal? Or are they saying that optional can sometimes really mean mandatory? (but we won't tell you when it means mandatory until it's too late) -----Original Message----- From: Research Administration List [mailto:xxxxxx@hrinet.org]On Behalf Of Sue Marshall Sent: Thursday, December 21, 2006 9:22 AM To: xxxxxx@hrinet.org Subject: Re: [RESADM-L] NOAA proposal acceptante/rejection Hi Maryellen, I know you asked for a good news 'acceptance' story but unfortunately, we have another situation without good news. We submitted NIH R03 to NIDCD through Grants.gov in November and PI and I received letter from Study Section, this past week, that a form was missing and the proposal would not be reviewed. I contacted the reviewers who sent letter and program coordinator and asked if we could provide the missing form at this time. I explained that since Grants.gov submissions are still new to faculty/staff and the fact that no errors or warnings came through on the Commons for the application (they do not, per my call to them, check for missing optional forms on a particular FOA). I would hope they would allow PI to re-submit the missing budget form (under Optional Forms which confused PI - his words). The proposal was submitted close to the deadline and the PI, his administrator, and my staff all missed it. Deadlines are like that for us. They declined my request. They told me that their R03 instructions are unique and that if they let us re-submit they would need to allow others, with different types of errors, re-submit. This PI was up for tenure so it has been an extremely difficult situation. Regards, Sue Sue Marshall, Grants & Contracts Manager Sponsored Projects Administration University of Minnesota 450 McNamara Alumni Center 200 Oak Street SE Minneapolis, MN 55455-2070 Phone: 612-625-3415 Fax: 612-624-4843 Email: xxxxxx@umn.edu Maryellen O'Brien wrote: HI all, I'm still "talking" with NOAA about accepting our proposal that had a missing file. It would be extremely helpful to our cause if I can identify any submissions made through grants.gov where there was an exception made and a proposal accepted. If you have had that experience and would be willing to share it, I'd truly appreciate it. Certainly any other negotiating strategies are also gratefully accepted. You can email me privately and I would certainly keep that information confidential. Thank you. Maryellen O'Brien Acting Director Office of Research and Sponsored Programs Rutgers, The State University ASB III, 3 Rutgers Plaza New Brunswick, NJ 08901 Voice: 732-932-0150 x2111 Fax: 732-932-0162 email: xxxxxx@orsp.rutgers.edu web: http://orsp.rutgers.edu ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== -- ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ********************** Confidentiality Notice ********************** The information transmitted in this e-mail is intended only for the person or entity to which it is addressed and may contain confidential and/or privileged information. 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