I had the same issue come up recently, where a grant paid for field
work/travel to China (2 trips). The full overhead was justified because
the bulk of the data analyses will be done on-campus, upon return from the
field trips. The rate-agreement language did not seem to matter then
either, but this justification was.
Hopes this helps.
Magui

> Folks,
>
> I need some words to help justify using the on-campus rate for the
> international travel cost on a project.  We have a project that will
> involve 6 international trips per year to various foreign countries.
> This will be average duration of 6 days.  Over the 5 year project this
> adds up to about a third of the total project costs.
>
> We typically charge the full overhead rate for travel costs.  The
> procurement official is questioning this and so far my explanation of
> the wording on our rate agreement is not getting through to him.
>
> Any words of explanation?
>
> David
>
>
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--
Margarita M. Cardona, CRA
Senior Grants & Contracts Manager
Office of Sponsored Programs
University of Maryland, Baltimore County
1000 Hilltop Circle, ECS 329
Baltimore, MD 21250
ph. 410-455-8635
fax 410-455-1876

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