Thanks for that explanation Amy. I knew it had something to do with the way the fields/files/forms were originally created and the properties attached to it, but had never delved into the specifics ... because we always went the "Saving each year as a separate file is a quicker, easier fix" route. Hollie Schreiber Proposal Development Specialist Research Support Services, College of Arts & Sciences Oklahoma State University (405) 744-8458 (405) 744-3285 fax -----Original Message----- From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of Amy E. Hibbard Sent: Wednesday, September 27, 2006 4:25 PM To: xxxxxx@hrinet.org Subject: Re: [RESADM-L] NEH Budget Form working at USF! PDF forms used named fields. If you make an electronic copy of the form, you also copy the names. When you add new information into the copied form, that information is duplicated in all fields with the same name. This a really useful function if you don't want to have to type the name of the institution or PI over and over on the forms, but it does not work well for budgets, for obvious reasons. If you want to have one continuous document with multiple budget years, you generally need to open the form fields and give different names to each field for each budget year to ensure that you don't keep overwriting the previous year's info. This really only makes sense if you know you're going to use the same forms again for other proposals, as the initial set up is very time consuming. Saving each year as a separate file is a quicker, easier fix. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Amy Hibbard Assistant Director Office of Research & Sponsored Programs Cal Poly Pomona 3801 West Temple Pomona, CA 91768 (909) 869-6929 Voice (909) 869-2993 Fax xxxxxx@csupomona.edu "Opportunity is missed by most people because it is dressed in overalls and looks like work." Thomas Alva Edison -----Original Message----- From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of Schreiber, Hollie Sent: Wednesday, September 27, 2006 2:09 PM To: xxxxxx@hrinet.org Subject: Re: [RESADM-L] NEH Budget Form working at USF! << we'll 'insert' the year two and summary files behind the last page of the year one file, thereby having only one file to submit with the proposal.>> This is where your problems will occur if files are indeed linked or have embedded tags, etc. Be sure to check after inserting to make sure it didn't change all the files to being exactly the same; this has happened for us on numerous .pdf forms from various agencies. We get around it by either doing multiples files (pita) or by scanning into a .pdf and then inserting the scan as the 2-3 pages (pita). Hollie Schreiber Proposal Development Specialist Research Support Services, College of Arts & Sciences Oklahoma State University (405) 744-8458 (405) 744-3285 fax -----Original Message----- From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of Carmen Silva, USF Office of Sponsored Projects Sent: Wednesday, September 27, 2006 4:00 PM To: xxxxxx@hrinet.org Subject: Re: [RESADM-L] NEH Budget Form working at USF! At 01:31 PM 9/27/2006, you wrote: is it working? now you've got us all on pins and needles ... ---------- Seems to be working. I created two files for years one and two, and a third file for the two summary pages. Input different numbers in each and saved them, when I reopened the files the numbers remained the same. FYI, merely 'playing' with Acrobat I figured out how to 'extract' and 'insert' pages. When Pam finishes the budget (a file each for years one and two and the summary) we'll 'insert' the year two and summary files behind the last page of the year one file, thereby having only one file to submit with the proposal. Carmen Silva Assistant Director, Office of Sponsored Projects University of San Francisco (LM132) 2130 Fulton Street, San Francisco, CA 94117-1080 office: 415/422-5203; fax: -6222; e-mail: xxxxxx@usfca.edu http://www.usfca.edu/osp/index.htm ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================
