PDF forms used named fields. If you make an electronic copy of the
form, you also copy the names. When you add new information into the
copied form, that information is duplicated in all fields with the same
name. This a really useful function if you don't want to have to type
the name of the institution or PI over and over on the forms, but it
does not work well for budgets, for obvious reasons.
If you want to have one continuous document with multiple budget years,
you generally need to open the form fields and give different names to
each field for each budget year to ensure that you don't keep
overwriting the previous year's info. This really only makes sense if
you know you're going to use the same forms again for other proposals,
as the initial set up is very time consuming.
Saving each year as a separate file is a quicker, easier fix.
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Amy Hibbard
Assistant Director
Office of Research & Sponsored Programs
Cal Poly Pomona
3801 West Temple
Pomona, CA 91768
(909) 869-6929 Voice
(909) 869-2993 Fax
xxxxxx@csupomona.edu
"Opportunity is missed by most people
because it is dressed in overalls and looks like work."
Thomas Alva Edison
-----Original Message-----
From: Research Administration List [mailto:xxxxxx@hrinet.org] On
Behalf Of Schreiber, Hollie
Sent: Wednesday, September 27, 2006 2:09 PM
To: xxxxxx@hrinet.org
Subject: Re: [RESADM-L] NEH Budget Form working at USF!
<< we'll 'insert' the year two and summary
files behind the last page of the year one file, thereby having only
one file to submit with the proposal.>>
This is where your problems will occur if files are indeed linked or
have embedded tags, etc. Be sure to check after inserting to make sure
it didn't change all the files to being exactly the same; this has
happened for us on numerous .pdf forms from various agencies. We get
around it by either doing multiples files (pita) or by scanning into a
.pdf and then inserting the scan as the 2-3 pages (pita).
Hollie Schreiber
Proposal Development Specialist
Research Support Services, College of Arts & Sciences
Oklahoma State University
(405) 744-8458
(405) 744-3285 fax
-----Original Message-----
From: Research Administration List [mailto:xxxxxx@hrinet.org] On
Behalf Of Carmen Silva, USF Office of Sponsored Projects
Sent: Wednesday, September 27, 2006 4:00 PM
To: xxxxxx@hrinet.org
Subject: Re: [RESADM-L] NEH Budget Form working at USF!
At 01:31 PM 9/27/2006, you wrote:
is it working? now you've got us all on pins and needles ...
----------
Seems to be working. I created two files for years one and two, and
a third file for the two summary pages. Input different numbers in
each and saved them, when I reopened the files the numbers remained the
same.
FYI, merely 'playing' with Acrobat I figured out how to 'extract' and
'insert' pages. When Pam finishes the budget (a file each for years
one and two and the summary) we'll 'insert' the year two and summary
files behind the last page of the year one file, thereby having only
one file to submit with the proposal.
Carmen Silva
Assistant Director, Office of Sponsored Projects
University of San Francisco (LM132)
2130 Fulton Street, San Francisco, CA 94117-1080
office: 415/422-5203; fax: -6222; e-mail: xxxxxx@usfca.edu
http://www.usfca.edu/osp/index.htm
======================================================================
Instructions on how to use the RESADM-L Mailing List, including
subscription information and a web-searchable archive, are available
via our web site at http://www.hrinet.org (click on "Listserv Lists")
======================================================================
======================================================================
Instructions on how to use the RESADM-L Mailing List, including
subscription information and a web-searchable archive, are available
via our web site at http://www.hrinet.org (click on "Listserv Lists")
======================================================================
======================================================================
Instructions on how to use the RESADM-L Mailing List, including
subscription information and a web-searchable archive, are available
via our web site at http://www.hrinet.org (click on "Listserv Lists")
======================================================================
