Re: AO access to application PDF on status page. Robert Beattie 06 Sep 2006 09:03 EST
NIH staff are working to revise the rights and roles management of the eRA Commons to allow people to have various rights appropriate to their university role. In this arrangement, each of the various Commons functions can be given out to people in units with a hierarchy of which PI info is available. For example, a department administrator can be given rights to view status (including the image of applications) of people in that department, school level staff, to view information on PI's in that school, etc. This is being called the Virtual Organization Layer/Organizational Hierarchies feature. It is supposed to be available for some testing in a few weeks. I am sure this would have been done much sooner but as we know, NIH staff were sidetracked by having to deal with Grants.gov and Multiple PI issues. This effort by NIH probably needs no further discussion at the FDP meeting. Now is the time for testing the feature with a view to quick implementation. In the meantime, why not keep a copy of the application that is submitted to NIH. That version will not have the formatting of the image in the NIH Commmons, but in all other respects is the same. Bob xxxxxx@umich.edu On Sep 6, 2006, at 9:27 AM, Richard E. Brandt wrote: Good day, I’m a department administrator in a large department at Michigan State University, who was formerly a SO in the Central Administration. I have been given AO status by the Central Administration so I may better support the investigators associated with our Department. It would be very useful, to have access to the PDF of the latest application/eSNAP that resides on the Status page of Investigators within the Commons. I assist the Investigator with the skeleton of the package, i.e. the face page, budgets, checklist, all the administrative data I can assist with. We then take that skeleton with an abstract and march it around Campus for the necessary signatures. And I would like to say I am a major fan of the Grants.gov/Puredge product; I’m able to enter all the necessary administrative data then either up load the science for the investigator or pass the packet to them to upload the science. But in either case I’m left with either just a skeleton or just the disjointed Puredge documents. Now I realize that the Federal regulations only require the University to maintain one copy of the application on file and that is done in our Central Office, but in order to give these applications, especially the ones that are awarded, the level of support, review, and monitoring that the tax payers and the University deserve (and Federal Regulations require), I need to have access to the entire document. And Yes I can go to the central office and make a copy of theirs; my Central office is only about ½ a mile away. Or I could ask the investigator for a full copy and ask and ask until the Investigator starts to avoid me in the hallway; which is really not a useful outcome. Or if Commons would agree to give AO’s access to the PDF that is available to SO’s on the Status page; I could download the file store it, review it as needed and get on with all the other tasks I need to accomplish. Thank you for your consideration. I have cc’d this to the Research Admin list serve, because I know that members from the FDP schools are listening in, and I would very much appreciate, if time permits, if this access might be included in the discussion agenda of the upcoming meeting. Thank you, Richard - - - - - - - - - - - - - - - - - - - - - - Richard E. Brandt Financial/Research Administrator Department of Physiology Michigan State University 517 355-6475 x1116 xxxxxx@msu.edu ====================================================================== I nstructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================