NIH staff are working to revise the rights and roles management of
the eRA Commons to allow people to have various rights appropriate to
their university role. In this arrangement, each of the various
Commons functions can be given out to people in units with a
hierarchy of which PI info is available. For example, a department
administrator can be given rights to view status (including the image
of applications) of people in that department, school level staff, to
view information on PI's in that school, etc. This is being called
the Virtual Organization Layer/Organizational Hierarchies feature.
It is supposed to be available for some testing in a few weeks. I am
sure this would have been done much sooner but as we know, NIH staff
were sidetracked by having to deal with Grants.gov and Multiple PI
issues.
This effort by NIH probably needs no further discussion at the FDP
meeting. Now is the time for testing the feature with a view to
quick implementation.
In the meantime, why not keep a copy of the application that is
submitted to NIH. That version will not have the formatting of the
image in the NIH Commmons, but in all other respects is the same.
Bob
xxxxxx@umich.edu
On Sep 6, 2006, at 9:27 AM, Richard E. Brandt wrote:
Good day,
I’m a department administrator in a large department at Michigan
State University, who was formerly a SO in the Central
Administration. I have been given AO status by the Central
Administration so I may better support the investigators associated
with our Department. It would be very useful, to have access to the
PDF of the latest application/eSNAP that resides on the Status page
of Investigators within the Commons.
I assist the Investigator with the skeleton of the package, i.e. the
face page, budgets, checklist, all the administrative data I can
assist with. We then take that skeleton with an abstract and march it
around Campus for the necessary signatures. And I would like to say I
am a major fan of the Grants.gov/Puredge product; I’m able to enter
all the necessary administrative data then either up load the science
for the investigator or pass the packet to them to upload the
science. But in either case I’m left with either just a skeleton or
just the disjointed Puredge documents.
Now I realize that the Federal regulations only require the
University to maintain one copy of the application on file and that
is done in our Central Office, but in order to give these
applications, especially the ones that are awarded, the level of
support, review, and monitoring that the tax payers and the
University deserve (and Federal Regulations require), I need to have
access to the entire document.
And Yes I can go to the central office and make a copy of theirs; my
Central office is only about ½ a mile away. Or I could ask the
investigator for a full copy and ask and ask until the Investigator
starts to avoid me in the hallway; which is really not a useful
outcome. Or if Commons would agree to give AO’s access to the PDF
that is available to SO’s on the Status page; I could download the
file store it, review it as needed and get on with all the other
tasks I need to accomplish.
Thank you for your consideration.
I have cc’d this to the Research Admin list serve, because I know
that members from the FDP schools are listening in, and I would very
much appreciate, if time permits, if this access might be included in
the discussion agenda of the upcoming meeting.
Thank you,
Richard
- - - - - - - - - - - - - - - - - - - - - -
Richard E. Brandt
Financial/Research Administrator
Department of Physiology
Michigan State University
517 355-6475 x1116
xxxxxx@msu.edu
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